2020.07.08 - Regular Meeting Minutes

Minutes of Regular Meeting

The Board of Directors

Clarinda Community School District

A Regular Meeting of the Board of Directors of Clarinda Community School District was held
Wednesday, July 8, 2020, beginning at 4:00 PM in the McKinley Central Office.

1. Call to Order

Vice President Sunderman called the meeting to order at 4:00 pm. (Since President
Jones was present via cell phone, it was determined in advance that Vice President
Sunderman would direct the meeting.)

2. Pledge of Allegiance

The Pledge of Allegiance was recited.

3. Roll Call

The following board members were present: President Jones (via cell phone), Vice
President Sunderman, Bergren, Meyer, and Pulliam.

4. Audience to Visitors

Vice President Sunderman welcomed all visitors to the meeting. Sharon McAlpin
asked the board to consider continuing the board meetings via Zoom; she has been
contacted by a couple of community members who would like to see the Zoom
meetings continue for the summer.

5. Approval of Agenda

A motion was made by Pulliam, seconded by Bergren, to approve the agenda.

Motion carried 5-0.

6. Consider Consent Agenda Items

A motion was made by Meyer, seconded by Bergren, to approve the consent agenda
items. Motion carried 5-0.

6. 1. Approve Minutes of the June 24, 2020 Regular Meeting

6. 2. Approve Bills

Director Meyer found the bills in order.

6. 3. Approve open enrollment requests for 2020-2021 School Year

Open Enrollment into the district 2020-2021: 2 from South Page, tenth grade
(Harmony Hanson); seventh grade (Andrew York)

6. 4. Approve Recommendation to Hires for 2020-2021 School Year
Bus Drivers: David Long, Richard Owens, and Darrel Robberts
Associates: Karlee Barlow, Laura Bielfeldt, Caren Boltinghouse, Christi Breach, Jeanette Carson, Makemia Cason, Cindy Darrah, Megan Fidler, Jaime
Gaunt, Kim Grebert, Lori Haffner, Heather Harris, Julia Harris, Misty
Johnson, Karina Lininger, Cassie Luff, Rachel Marckmann, Taryn Maxwell, Dianna McClamon, Lauren McNees, Jean Minor, Lisa Nellis, Lydia Pippert, Courtney Ridnour, Danni Samuelson, Joy Strait, Stephanie Sunderman, and Kris Wise

6. 5. Approve Recommendation to Transfer for 2020-2021 School Year

Andrew Harris from Middle School teacher to High School teacher
Kim Williams from 5/6th grade teacher to Title 1 Reading

7. Recognition & Reports

7. 1. Financial Reports

Mr. Pedersen stated the financial report shows the bank fund amounts as of
June 30, 2020. The office is finishing the expenses and revenues for the 2019-
2020 fiscal year and starting the 2020-2021 fiscal year. He received an email
from John Parker, Department of Management, concerning CCSD drop-out
and prevention spending authority. Legislation did pass a bill to allow the
SBR to review this but they will not meet until October. Mr. Parker says
CCSD has spending authority only and will not receive the money; the tax rate
will stay at $12.11. Mr. Pedersen has contacted the state about doing CCSD’s
2019-2020 fiscal year audit; the board needs to approve the state performing
the audit; then he will contact the state to set it up.

7.2. Superintendent

Mrs. Bergman celebrated and thanked bus drivers Richard Negley (32 years
driving bus and 12 years as past board member), Mike Williams (15 years),
Kenney Wagoner (13 years), and Mick Miller (8 years) for their dedicated
service to the students and district. Best wishes to them. Collin Bevins has
accepted the iJAG instructor position for this fall; he is excited to start. This
past Monday was a Return to Learn Planning meeting to hear concerns,
questions, and ideas; no decisions were made. Next Monday, July 13, will be a
town hall meeting to gather more insight; everyone is invited to attend. People
attending in person will be highly encouraged to wear masks. A Zoom link
will be available on the school website. Surveys will be sent out to various
groups to gather more information. Public health is proud to work with CCSD
because of the involvement it has shown for families, staff and students. She
encouraged everyone if they have questions or concerns, go to the source. One
misnomer is staff lunch break is being taken away and that is not the case. She
has met with Mr. Hood to discuss school plans this fall. She is also working
with Lied Library and US Cellular about options for hot spots in the district.

7. 3. Board Correspondence

Bergen - Monday’s meeting was great with expressing ideas and concerns. It
is important to note that nothing is set yet and she encouraged the community
to stay communicating with the district.

Meyer - She is enjoying the ball games along with seeing the public support
the teams and each other. There are concerns about the school district meeting
all the student needs and how it will work during this time. The task ahead of
the district is becoming more apparent. She thanked the bus drivers for their
dedication.

Pulliam - She thanked the stakeholders for their input at Monday’s meeting.
Public Health has been involved and is doing a great job.

Sunderman - He thanked the bus drivers; there is a lot of experience. He
talked to a new driver and he is excited to join the team.

8. New Business

8. 1. Consider approving 2020-2021 Dairy, Bakery, and Bread Bids

A motion was made by Bergren, seconded by Meyer, to approve awarding the
2020-2021 dairy bid to A&E and the bakery, bread bid to Pan O'Gold. Motion
carried 5-0.

8.2. Consider Approving Second Payment for the High School and Garfield Roof
Projects

A motion was made by Meyer, seconded by Bergren, to approve the
application payment of $46,919.93 for JR & Co. for the completed work to
date on the High School and Garfield roof project. Motion carried 5-0.

8. 3. Consider identifying and approving IASB legislative priorities for 2021

A motion was made by Pulliam, seconded by Bergren, to approve Preschool,
Mental Health, Supplemental State Aid, and School Funding Policy as the top
four IASB legislative priorities for 2021. Motion carried 5-0.

8. 4. Consider Approving 2020-2021 Instructional Fees

A motion was made by Bergren, seconded by Pulliam, to approve the 2020-
2021 instructional fees of: High School $40, Middle School $30, and
Elementary School $20. Motion carried 5-0.

8. 5. Consider approving the State of Iowa to Complete the CCSD Audit for the
Fiscal Year 2019-2020

A motion was made by Pulliam, seconded by Meyer, to approve the State of
Iowa to complete the CCSD audit for the Fiscal Year 2019-2020. Motion
carried 5-0.

8. 6. Consider approving Administrator Contracts

A motion was made by Meyer, seconded by Bergren, to approve 260-day
contract for Administrators. Motion carried 5-0.

8. 7. Consider Approving the 2020-2021 Good Conduct Protocol

A motion was made by Bergren, seconded by Pulliam, to approve the 2020-
2021 good conduct protocol. Motion carried 5-0.

8. 8. Consider approving second and final reading of the following policies:

A motion was made by Meyer, seconded by Bergren, to approve second and
final reading of all policies that have been reviewed and presented. Motion
carried 5-0.

9. Meeting Announcements:

9. 1. The Policy Committee will meet July 21 and 28, 2020 at 11:00 a.m. in the Board  Room at McKinley