2020-21 BOARD MINUTES
2020-21 BOARD MINUTESClick on the link below to view the meeting agenda and materials for a particular board meeting.
2020.07.08 - Regular Meeting Minutes
2020.07.08 - Regular Meeting Minutes
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A Regular Meeting of the Board of Directors of Clarinda Community School District was held
Vice President Sunderman called the meeting to order at 4:00 pm. (Since President
The Pledge of Allegiance was recited.
The following board members were present: President Jones (via cell phone), Vice
Vice President Sunderman welcomed all visitors to the meeting. Sharon McAlpin
A motion was made by Pulliam, seconded by Bergren, to approve the agenda. Motion carried 5-0.
A motion was made by Meyer, seconded by Bergren, to approve the consent agenda
Director Meyer found the bills in order. 6. 3. Approve open enrollment requests for 2020-2021 School Year Open Enrollment into the district 2020-2021: 2 from South Page, tenth grade 6. 4. Approve Recommendation to Hires for 2020-2021 School Year |
Andrew Harris from Middle School teacher to High School teacher
Mr. Pedersen stated the financial report shows the bank fund amounts as of 7.2. Superintendent Mrs. Bergman celebrated and thanked bus drivers Richard Negley (32 years
Bergen - Monday’s meeting was great with expressing ideas and concerns. It Meyer - She is enjoying the ball games along with seeing the public support |
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Pulliam - She thanked the stakeholders for their input at Monday’s meeting. Sunderman - He thanked the bus drivers; there is a lot of experience. He
A motion was made by Bergren, seconded by Meyer, to approve awarding the 8.2. Consider Approving Second Payment for the High School and Garfield Roof A motion was made by Meyer, seconded by Bergren, to approve the
A motion was made by Pulliam, seconded by Bergren, to approve Preschool, 8. 4. Consider Approving 2020-2021 Instructional Fees A motion was made by Bergren, seconded by Pulliam, to approve the 2020- 8. 5. Consider approving the State of Iowa to Complete the CCSD Audit for the A motion was made by Pulliam, seconded by Meyer, to approve the State of 8. 6. Consider approving Administrator Contracts A motion was made by Meyer, seconded by Bergren, to approve 260-day 8. 7. Consider Approving the 2020-2021 Good Conduct Protocol A motion was made by Bergren, seconded by Pulliam, to approve the 2020-
A motion was made by Meyer, seconded by Bergren, to approve second and
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A motion was made by Pulliam, seconded by Bergren, to adjourn the meeting at |
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2020.07.31 - Special Meeting Minutes
2020.07.31 - Special Meeting Minutes
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A Special Meeting of the Board of Directors of Clarinda Community School District was
President Jones called the meeting to order at 3:50 pm.
The Pledge of Allegiance was recited.
The following board members were present: President Jones, Vice President
President Jones welcomed all visitors to the meeting.
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Roll call vote was taken: Aye - Jones, Sunderman, Bergren, Meyer, and Pulliam.
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Roll call vote was taken: Aye - Jones, Sunderman, Bergren, Meyer, and Pulliam. 6. 1. Approve Minutes of the July 8, 2020 Regular Meeting
Mrs. Bergman stated administration has spent a lot of hours researching and Page County Public Health has been supportive and helpful with the plan. On
8. 1. Consider Approving 2020-2021 Return to Learn Plan A motion was made by Meyer, seconded by Bergren, to approve 2020-2021 8. 2. Consider Approving Removing 0209 Building Code (Middle School) A motion was made by Sunderman, seconded by Meyer, to approve removing 8. 3. Consider Approving the Supplemental Contract Adjustment for Linda VandenBosch A motion was made by Bergren, seconded by Sunderman, to approve the 8. 4. Consider the Supplemental Contract Adjustment for Ajia Whipp A motion was made by Meyer, seconded by Bergren, to approve the 8. 5. Consider Approving the Hiring of a .4,Temporary Custodial Position Lasting Six Months to be Extended as Needed A motion was made by Sunderman, seconded by Meyer, to approve the hiring 8. 6. Consider Approving Director of Student Services Contract A motion was made by Meyer, seconded by Bergren, to approve the 156-day 8. 7. Consider Approving the use of CARES Funds for the Purchase of Classroom Chairs and Desks for the 2020-2021 School Year A motion was made by Bergren, seconded by Sunderman, to approve 9. Meeting Announcements: 9. 1. The next regular meeting is August 12, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
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2020.08.12 - Regular Meeting Minutes
2020.08.12 - Regular Meeting Minutes
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A Regular Meeting of the Board of Directors of Clarinda Community School District was held
President Jones called the meeting to order at 4:02 pm.
The Pledge of Allegiance was recited.
The following board members were present: President Jones, Vice President
President Jones welcomed all visitors to the meeting.
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 5-0.
A motion was made by Meyer, seconded by Bergren, to approve the consent
Director Pulliam found the bills in order.
Open Enrollment into the district 2020-2021: 2 - from Southwest Valley, Open Enrollment out of the district 2020-2021: 3 to CAM, fourth grade
Jennifer Peters, CCSD nurse, Jana Iske, 5th Grade Teacher, and Laura 7. Recognition & Reports 7.1. Activities Report 7.1. 1. Football Field Mr. Hill reported the sod on the football field will be finished August 7.1.2. Summer and Fall Activities Baseball Coach Eberly reported 47 boys participated along with two 7.2. Title IX Mr. Porter is Title IX coordinator; he attended training via zoom to learn 7.3. iJAG Mrs. Bergman reported Mr. Bevins attended training and is excited to work with the students and the businesses. He will also collaborate with Mr. Gordon. 7.4. CatchLife30 Rick Schupach works with groups to help take better care of themselves. The five focus areas are hydration, physical activity, nutrition, social-emotional health and sleep. Staff get daily text messages to help prep for the day. There will be suggestions, videos and progress reports to help be healthier and proactive. Cost will be $10 per person, staff and students. 7.5. Rising Hope Jenny Barnett and Linda Spencer from Green Hills AEA spoke on the Rising Hope program. IKM-Manning was a pilot program last year; Clarinda and Creston will join the program this year. The focus is teaching behavior, social/emotional skills, and academics. A maximum of eight students can be in the program and currently Clarinda has four. Weekly therapy sessions will be provided by GHAEA. Zach Goering is the behavior specialist and Taylor Johnson is the teacher. 7.6. Financial Reports Mr. Pedersen stated his report is the current funding balances in the bank. There are still funds left to use in the future; there is no deadline to have it 7.7. Superintendent Mrs. Bergman appreciates all the work being done to get ready for students. A Google document has been created for staff to ask questions and get answers. On August 19 the LeaderlnMe professional development will be 7.8. Board Correspondence No correspondence was reported. 8. New Business 8.1. Consider Approving School Nurse Contract with Clarinda Regional Health A motion was made by Bergren, seconded by Meyer, to approve the school 8.2. Considering Approving Rental Agreement with Hy-Vee A motion was made by Pulliam, seconded by Bergren, to approve rental 8.3. Consider Approving the 2020-2021 28E Sharing Contract - Counselor with South A motion was made by Bergren, seconded by Sunderman, to approve the 8.4. Consider Approving the Fall Volunteer Sport Coaches for 2020-2021 School Year A motion was made by Pulliam, seconded by Meyer, to approve the fall 8.5. Consider approving iJAG Memorandum of Understanding A motion was made by Sunderman, seconded by Bergren, to approve the Motion carried 5-0. 8.6. Consider Approving High School Curriculum Guide for 2020-2021 A motion was made by Meyer, seconded by Sunderman, to approve high 8.7. Consider Approving Increasing the Substitute Teaching Daily Rate to $121 A motion was made by Meyer, seconded by Pulliam, to approve increasing the substitute teaching daily rate from $115 to $121. Motion carried 5-0. 8.8. Consider Approving the 2020-2021 Elementary and Junior/Senior High A motion was made by Pulliam, seconded by Sunderman, to approve the 8.9. Consider Approving Amending the Return to Learn Plan A motion was made by Bergren, seconded by Meyer, to approve amending 8.10. Consider Approving the 2020-2021 District Fundraisers A motion was made by Bergren, seconded by Pulliam, to approve the 2020- 9. Meeting Announcements: 9.1. The next regular meetings are August 26, 2020 and September 9, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom. There will be work session on
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at |
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2020.08.18 - Work Session Minutes
2020.08.18 - Work Session Minutes
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A Working Session of the Board of Directors of Clarinda Community School District was held Tuesday, August 18, 2020, beginning at 1:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
President Jones called the meeting to order at 1:00 pm.
The Pledge of Allegiance was recited.
The following board members were present: President Jones, Vice President
The board and superintendent discussed goals for the school year, which included
Pete Stansbury discussed the district’s insurance coverage and policies. Overall the
Travis Squires from Piper Sandler discussed public finance including developing a
Discussion ensued about current and potential requests to utilize the parking lot
Mrs. Bergman handed out staff Q&A, Page County Public Health COVID-19
A motion was made by Sunderman, seconded by Meyer, to adjourn the meeting at |
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2020.08.26 - Regular Meeting Minutes
2020.08.26 - Regular Meeting MinutesMinutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, August 26, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
- Call to Order
President Jones called the meeting to order at 4:00 pm.
- Pledge of Allegiance
The Pledge of Allegiance was recited.
- Roll Call
The following board members were present: President Jones, Vice President Sunderman, Bergren (via Zoom), Meyer, and Pulliam.
- Audience to Visitors
President Jones welcomed all visitors to the meeting.
- Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 5-0.
- Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
6. 1. Approve Minutes of the August 12, 2020 Regular Meeting
6. 2. Approve Minutes of the August 18, 2020 Work Session
6. 3. Approve open enrollment requests for 2020-2021 School Year Open Enrollment into the district 2020-2021: 7 from South Page,
Kindergarten (Mason Olson); second grade (Regan McPhee); eighth grade (Gavin McPhee); second grade (Kylie Childs); third grade (Justin Childs); fifth grade (Natalie Childs); Kindergarten (Caroline Parrott); 2 from Bedford, eleventh grade (Paige Daly); eighth grade (Kaedance Daly)
Open Enrollment out of the district 2020-2021: 3 to CAM, Kindergarten (Jack Samuelson); first grade (Emma Hill); Kindergarten (Abbie Hill); 1 to Essex, Kindergarten (Eden Patton); 2 to Clayton Ridge, seventh grade (Kambry Gordon); ninth grade (Tucker Gordon); 2 to Stanton, Kindergarten (Emmet Gibson); second grade (Roger Gibson III); 2 to Bedford, first grade (Jayden Green); Kindergarten (Crosby Crawford)
6.4. Approve Resignation for the 2020-2021 school year
Jason Armstrong, Assistant Middle School Football Coach
- Recognition & Reports
7. 1. Financial Reports
Mr. Pedersen met with Mr. Porter and Mrs. Bergman to set the Activities Budget. Last year the middle and high school football budget were combined and this year will be split so each has its own. It will take $8000 to bring both into budget alignment. The auditor will be back in September for further questions. The Governor’s Emergency Educational Relief Fund for PK-12 was released and is allocated for increasing connectivity, such as hot spots and technology needs for students. This will begin September 1 and CCSD should receive around $56,000.
7. 2. Superintendent
Mrs. Bergman handed out pictures showing David Williamson’s art. He spoke at the Iowa Economic Development Summit for Rural Communities; his message is transforming rural communities through creativity. She may be looking for an artist in residence this year to help with our messaging of our work. On August 19 staff engaged in LeaderInMe training of the 7 Habits of Highly Effective People. The staff enjoyed it and will incorporate the learning throughout the year. Wednesday she met with the High School seniors to discuss their needs, wants, and concerns to be successful and contribute in the 21st Century. Students discussed being treated like adults, communication, having a student voice, and adding a Life Skills class to the curriculum. Kelly Kline is the new school nurse through the hospital. Mrs. Bergman thanked the CRHC nurse team for assisting on Monday with the parent medicine drop off. She handed out Iowa Department of Public Health and Iowa Department of Education COVID guidance sheets. The health team will be looking at the COVID policies for the district. A slideshow show is being created with pictures of staff’s summer events, teachers preparing for students, handing out recognition pins, classrooms and hallways.
7.3. Board Correspondence
Pulliam – She had privilege to be in the buildings this week and got to see first-hand the administration, teachers and staff working hard along with the students, who are adapting to the changes. There are great things happening and great people in our district.
Meyer – She commended the staff, students and families for supporting wearing the facial coverings and showing patience.
- New Business
8. 1. Consider Approving the 2020-2021 Classified Staff Handbook
A motion was made by Pulliam, seconded by Sunderman, to approve the 2020-2021 Classified Staff Handbook. Motion carried 5-0.
8. 2. Consider Approving the 2020-2021 Licensed Staff Handbook
A motion was made by Meyer, seconded by Pulliam, to approve the 2020- 2021 licensed staff handbook. Motion carried 5-0.
8. 3. Consider Approving 2020-2021 Activities Budgets
A motion was made by Sunderman, seconded by Pulliam, to approve the 2020-2021 Activities Budgets. Motion carried 5-0.
8. 4. Consider Approving the Purchase of CatchLIFE 30
A motion was made by Pulliam, seconded by Sunderman, to approve the purchase of CatchLIFE 30 for all staff using self-funding money and general fund. Motion carried 5-0.
8. 5. Consider Approving SolarWinds Quote
A motion was made by Pulliam, seconded by Meyer, to approve purchasing SolarWinds anti-virus program. Motion carried 5-0.
8. 6. Consider Approving Donations to CCSD
A motion was made by Sunderman, seconded by Pulliam, to approve the donations for $1000 from Hockenberry Foundation for school nurse fund,
$108 for sneeze guards from Iowa State University; $331.59 for 500 reusable athletic/activity cotton face masks from anonymous donor. Motion carried 5-0.
8.7. Consider Approving Activity/Sporting Events COVID Guidelines
A motion was made by Pulliam, seconded by Sunderman, to approve activity and sporting events COVID guidelines #4. Motion carried 5-0.
- Meeting Announcements:
9. 1. The next regular meetings are September 9, 2020 and September 23, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
A motion was made by Sunderman, seconded by Meyer, to adjourn the meeting at 5:03 pm. Motion carried 5-0.
2020.09.09 - Regular Meeting Minutes
2020.09.09 - Regular Meeting MinutesMinutes of Regular Meeting
September 9, 2020
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, September 9, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
- Call to Order
President Jones called the meeting to order at 4:00 pm.
- Pledge of Allegiance
The Pledge of Allegiance was recited.
- Roll Call
The following board members were present: President Jones, Vice President Sunderman, Bergren, Meyer, and Pulliam.
- Audience to Visitors
President Jones welcomed all visitors to the meeting.
- Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.
- Consider Consent Agenda Items
A motion was made by Meyer, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.
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- Approve Minutes of the August 26, 2020 Regular Meeting.
- Approve the Bills
Director Meyer found the bills in order.
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- Approve Open Enrollment Requests for 2020-2021 School Year
Open Enrollment into the district 2020-2021: 1 from Shenandoah, ninth grade (Brooklyn Pickens); 1 from Bedford, Kindergarten (Sutton Humphrey); 1 from South Page, first grade (Logan Achterberg)
Open Enrollment out of the district 2020-2021: 3 to Bedford, Kindergarten (Nolan Saurbom), Kindergarten (Kameron Larabee), second grade (Ruger Fister)
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- Approve Recommendation to Hire for 2020-2021 School Year Curtis Maassen, Assistant Middle School Football Coach
- Approve Resignations for the 2020-2021 School Year
Will Bauman, Middle School Basketball Coach
Danni Samuelson, High School Associate and Cheer Coach
- Recognition and Reports
- Principal Report - 7th- 12th Grade Building
Mrs. Green explained the block scheduling; studentsfor the first semester will have four classes each quarter. Teachers are eating with the students in their classrooms. Building Trades classes have built shelves, work benches and bag yard games. She discussed the adjustments for the students such as wearing masks, physical distancing, temperature taking, and plexiglass dividers. She complimented the band, players, students, and spectators for wearing masks at the football game. Carroll Kuemper principal commended CCSD fans who attended the volleyball game Thursday night; they came to the game wearing facial coverings. The coaches and athletes were good to work with as well.
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- Financial Reports
Mr. Pedersen stated the financial report is the actual funds in the bank accounts as of August 31. The week of September 21 the auditor will be in-house to complete field work. Reports due on September 15 include Certified Annual Report, Transportation Annual Report, and Special Education Supplement Report. In October he and Mrs.
Bergman will be attending the IFSIS Financial Conference. State financial aid does not come in July and August but should resume in September. He shared two salary and experience graphs from Forecast 5.
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- Superintendent
Mrs. Bergman reported the CASA report is close to being done. Coming up is a Labor Relations Conference from IASB and she will send a staff member. She and Kim Williams are close to setting the Employee Relations Dream Team•. The Administration is continuing its Speed of Trust learning. A COVID employee agreement is being created in case the district needs to go to online learning. The hospital and district are working on a flu clinic for staff and trying to include students. She is working with Kelly Kline, Stacy Pulliam, and district staff on the district health policies. She shared a message from Mr. Porter that Friday' s football game will be moved to Red Oak; the weather has not cooperated. He is working on adjusting Senior Night. The Homecoming Committee is requesting coronation be held on Wednesday, September 23 at 7:00. Emergency drills will still be done in the buildings and buses.
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- Board Correspondence
Meyer - Congratulations to Chase McAndrews for being elected to the State Youth Broadband Advisory Council.
- New Business
- Consider Approving the Home School Assistance Teacher Contracts for 2020-2021 A motion was made by Pulliam, seconded by Bergren, to approve contracts with Lexy Davies to serve as the Home School Assistance teacher for the 2020-2021 school year. Motion carried 5-0.
- Consider Approving the Cooperative Agreement with University of Northern Iowa A motion was made by Sunderman, seconded by Meyer, to approve the Cooperative Agreement with University of Northern Iowa. Motion carried 5-0.
- Consider Approving the Selection of Mrs. Bergman to the 2020-2021 Leadership Iowa Class
A motion was made by Pulliam, seconded by Meyer, to approve the selection of Mrs. Bergman to the 2020-2021 Leadership Iowa class. Motion carried 5-0.
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- Consider Approving the Mask Donations
A motion was made by Meyer, seconded by Sunderman, to approve the donations of masks to the District from Grace Crosby and Anchor Homes. Motion carried 5-0.
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- Consider Approving the Application for COVID-19 CARES Act Relief Grant
A motion was made by Bergren, seconded by Meyer, to approve the application for COVID-19 CARES Act Relief Grant and addendum. Motion carried 5-0.
- Consider Approving the Application for COVID-19 CARES Act Relief Grant
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- Consider Approving Paying $26,304 to 3D Construction, Inc. for replacing the cement slab at Garfield Elementary
A motion was made by Sunderman, seconded by Bergren, to approve paying $26,304 for the cement slab at Garfield Elementary. Motion carried 5-0.
- Meeting Announcements:
- Our next regular meetings are on Wednesday, September 23, 2020 and October 7, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
- Iowa Association of School Boards 75th Annual Convention, November 17-19, 2020
This year the convention will be held online.
- Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 4:50 pm. Motion carried 5-0.
2020.09.23 - Regular Meeting Minutes
2020.09.23 - Regular Meeting MinutesMinutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, September 23, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
- Call to Order
President Jones called the meeting to order at 4:00 pm.
- Pledge of Allegiance
The Pledge of Allegiance was recited.
- Roll Call
The following board members were present: President Jones, Vice President Sunderman"' Bergren, Meyer, Pulliam, and Student Director Moheng.
- Audience to Visitors
President Jones welcomed all visitors to the meeting.
- Approval of Agenda
A motion was made by Bergren, seconded by Sunderman, to approve the agenda. Motion carried 5-0.
- Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
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- Approve Minutes of the September 9, 2020 Regular Meeting.
- Approve the Bills
Director Meyer found the bills in order.
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- Approve Open Emollment Requests for 2020-2021 School Year
Open Emollment into the district 2020-2021: 2 from Southwest Valley, second grade and fifth grade; 1 from Shenandoah, eleventh grade (Zoey Greever); 2 from South Page, third grade (Grayson Johnson) and sixth grade, (Karson Johnson) Open Emollment out of the district 2020-2021: 1 to CAM, tenth grade (Alissa Harbin)
- Approve Open Emollment Requests for 2020-2021 School Year
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- Approve Recommendations to Hire for 2020-2021 School Year Shala Stroud as Football Cheer Coach
Misty Wissel as Basketball Cheer Coach
LeAnn Mackey as an Associate at the High School Kelley Lacey as a Bus Driver
- Approve Recommendations to Hire for 2020-2021 School Year Shala Stroud as Football Cheer Coach
- Recognition and Reports
- 7/8th Grade Report
Mrs. Honnold reported having smooth transition to the high school building. She gives credit to the staff and is receiving positive feedback from parents. She is using 7 Highly Effective Habits for Teenagers and tying the habits with movies so the students can connect easier. Parent Joni Engstrand spoke in favor of the move; her daughter loves it and is involved more. Parent Kendra Clark spok about the transition and has no complaints. Students Ayden In, Carter Wallace, and Lexi Clark spoke about being happy with the move because they feel more mature and it still feels like another day at the Middle School. They feel comfortable with the upper classmen in the same building. Teacher Mr. Bauman was apprehensive about moving but said the transition has gone swimmingly. He said this is the best middle school staff. Mrs. Wellhausen commented the split schedule has helped with the transition.
- 7/8th Grade Report
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- Financial Reports
Mr. Pedersen reported district received a good portion of county taxes and state aid so money did not need transferred. State reports are complete and certified. Field work on the district audit continues; auditor will be in-house September 30. The purchase agreement for 1180 S. 16th building included paying property taxes. District paid
- Financial Reports
$20,781.25; Board of Supervisors approved an abatement of$4564.75. Special Education deficient is $25,964.49 higher this year; we will request allowable growth and supplemental aid. Mrs. Wellhausen, Mrs. Bergman, and he met with Timberline to check if district can invoice them for additional students; last year four students were invoiced to Timberline.
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- Superintendent
Student Director Moheng said he has no concerns and students are adjusting. Mrs. Bergman said neighboring districts are calling to see if we can share our information and letters for in-school learning. Later this year she will be attending Leading/or Equity through SAI. She is involved with the community book club; they are reading Waking Up White. The administration and her are trying to find ways to involve students, staff and community members in diversity conversations.
- New Business
- Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2019-2020 School Year Special Education Deficit
This is not a budgeting error or overspending; the district is behind a year in collecting in special education funding.
A motion was made by Sunderman, seconded by Meyer, to approve request for Modified Allowable Growth and Supplemental Aid for the 2019-2020 school special education deficit. Motion carried 5-0.
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- Consider Approving the Application for the Coronavirus Relief Fund Future Ready Iowa Employer Innovation Fund Grant
A motion was made by Pulliam, seconded by Bergren, to approve the Application for the Coronavirus Relief Fund Future Ready Iowa Employer Innovation Fund Grant.
Motion carried 5-0.
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- Consider Approving the Fundraising for the Industrial Technology Department
A motion was made by Pulliam, seconded by Meyer, to approve the fundraising for the Industrial Technology Department upon approval of the Superintendent. Motion carried 5-0.
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- Consider Approving the COVID-19 Emergency Work From Home Employee Agreement
The staff handbooks cover the current working situation while this document covers the off-site location due to COVID. Each principal will have staff meeting to discuss this document along with public purpose.
A motion was made by Sunderman, seconded by Bergren, to approve the COVID-19 Emergency Work From Home Employee Agreement. Motion carried 5-0.
- Meeting Announcements:
- Our next regular meetings are on Wednesday, October 14, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom. Also, there will be a special board meeting to approve the health documents on September 24 at 3:30 p.m. in the Board Room at McKinley and via Zoom.
- The Clarinda City Council and CCSD School Board will have a joint meeting on October 28, 2020 at 4:00 p.m. in the Middle School Commons and via Zoom. Following the joint meeting, the School Board will hold its regular meeting.
- Iowa Association of Schools Boards 75th Annual Convention, November 17-19, 2020 This year the convention will be held online. Please contact Mrs. McKinnon by September 27 if you plan on attending.
- Adjournment
A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 4:42 pm. Motion carried 5-0.
2020.09.24 - Special Meeting Minutes
2020.09.24 - Special Meeting MinutesMinutes of Special Meeting
The Board of Directors
Clarinda Community School District
A Special Meeting of the Board of Directors of Clarinda Community School District was held Thursday, September 24, 2020, beginning at 3:30 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
- Call to Order
President Jones called the meeting to order at 3:38 pm.
- Pledge of Allegiance
The Pledge of Allegiance was recited.
- Roll Call
The following board members were present: President Jones (via Zoom), Vice President Sunderman (via cell phone), Bergren (via Zoom), and Meyer (via cell phone). Absent Pulliam.
- Audience to Visitors
President Jones welcomed all visitors to the meeting.
- Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 4-0.
- New Business
- Consider Approving Health Forms
A motion was made by Bergren, seconded by Meyer, to approve health forms. Motion carried 3-0. Abstained - Jones
- Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 3:44 pm. Motion carried 4-0.
2020.10.14 - Regular Meeting Minutes
2020.10.14 - Regular Meeting MinutesMinutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, October 14, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
- Call to Order
President Jones called the meeting to order at 4:00 pm.
- Pledge of Allegiance
The Pledge of Allegiance was recited.
- Roll Call
The following board members were present: President Jones, Vice President Sunderman, Bergren, Meyer, Pulliam, and Student Director Moheng.
- Audience to Visitors
President Jones welcomed all visitors to the meeting.
- Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.
- Consider Consent Agenda Items
A motion was made by Meyer, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
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- Approve Minutes of the September 23, 2020 Regular Meeting
- Approve Minutes of the September 24, 2020 Special Meeting
- Approve Bills
Director Pulliam found the bills in order.
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- Approve Open Enrollment Requests for 2020-2021 School Year
Open Enrollment into the district 2020-2021: 1 from Shenandoah, eleventh grade (Jaymarian Session)
Open Enrollment out of the district 2020-2021: none
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- Approve Recommendation to Transfer for 2020-2021 School Year
Curt Dow to head Middle School Wrestling Coach from Assistant Coach
- Recognition and Reports
- TLC Report
Mr. Smith reported student Zoom and Edgenuity meetings are going well and routines are being set. Students will be doing a mock election in November. The high school is working on a student behavior plan similar to PBIS. Mrs. Wagoner is focusing on mentoring new teachers, co-teaching, PBIS expectations, math program (Eureka), and remote learning with second and third graders. Mrs. Eberly is working with Kindergarten and first grade remote learning. Lessons are being recorded and sent to families. The first round of FAST testing was given to K-6 to gage where students are; scores dropped but it was expected given school was not in session for five months. First and second graders need the most assistance. Mrs. Bix and three associates are helping with Title I reading.
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- ELO (TAG) Presentation
Mrs. VandenBosch, along with students Chase McAndrews and Taylor Rasmussen, explained the ELO (Enrichment Learning Opportunities) progran1 (the former TAG (Talented and Gifted) program). This program is meant to enrich all students not just accelerated students and to give real world learning. Recommendations to be involved can come from parents, teachers or students. CogAT testing will be given to third and sixth graders in November.
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- Financial Reports
Mr. Pedersen explained (agenda item 8.8) the Modified Allowable Growth and Supplemental Aid needs to be approved again because two students who attended APEX were not included on the report. He presented a PowerPoint showing current funds and open enrollment. Enrollment has been steady with exception of open enrollment which has increased. This current school year open enrollment's out of district will have slight increase due to online school programs. He discussed the revenues and expenditures for the past three-years for school funds.
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- Superintendent
Mrs. Bergman attended Leadership Iowa's first session. CCSD staff has been all hands on deck; she is proud of everyone stepping up where needed. Many teachers are wanting to stay with their students and not take breaks. Most districts are not going five days a week and CCSD is working hard to maintain our five day classroom schedule. She discussed alternate ways for students to learn and for staff to teach.
Internship website is close to completion and she has a student heading the CCSD Communication Department. She presented a video celebrating staff. She is challenging people to write chalk messages on sidewalks to encourage teachers to know they are appreciated. The next NEST episode is being created. On Thursday CLS students are back with us; she and Ms. Schindler continue to work together. Mr. Pedersen and her will speak to SBRC Committee to ask for the Drop Out and Prevention funds. She encouraged everyone to write legislators about priorities. The first quarter a few classes were over 25 because of scheduling conflicts and teachers not wanting students to miss band. She has worked with upper level staff for solutions to limit classes to 25 or less students.
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- Board Correspondence
Moheng- He asked about student use of guest Wi-Fi for course work.
Meyer - She has had community members ask how students are able to go five days a week. Thank you to staff for working their tails off to accomplish this.
Sunderman - Thanked staff for working super hard and making it work. Bergren - It was nice to see the presentations and be able to have students in the classrooms five days a week.
Pulliam - She gave kudos to students for wearing masks. Jones - He wished the fall activities well in the post season.
- New Business
- Consider Approving the Morningside College Memorandum of Understanding A motion was made by Sunderman, seconded by Bergren, to approve the Morningside College Memorandum of Understanding. Motion carried 5-0.
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- Consider Approving the Allowable Growth and Supplemental State Aid for Limited English Proficiency Program for the amount of $22,107.44
A motion was made by Meyer, seconded by Sunderman, to approve the request of the Allowable Growth and Supplemental State Aid for Limited English Proficiency Progran1 for the amount of $22,107.44. Motion carried 5-0.
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- Consider Approving the Purchase of Tools and Equipment for Industrial Technology from Grizzly Industrial Inc.
A motion was made by Pulliam, seconded by Meyer, to approve the purchase of tools and equipment for $21,248.21 from Grizzly Industrial Inc. Motion carried 5-0.
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- Consider Approving the Purchase of Tools and Equipment for Industrial Technology from Acme Tools
A new quote without the tax was received from Acme Tools.
A motion was made by Bergren, seconded by Meyer, to approve the purchase of tools and equipment for $24,629.99 from Acme Tools. Motion carried 5-0.
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- Consider Approving the Title IX Assignment Roles
A motion was made by Pulliam, seconded by Sunderman, to approve Josh Porter for Title IX Coordinator, Cindy Opperman for Title IX Investigator, Denise Green for Title IX Decision-Maker, Allie Wellhausen for Title IX Appellate Decision Maker, and Nancy McKinnon for Title IX Record Keeper. Motion carried 5-0.
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- Consider Approving the Handicap Accessible Viewing Deck at the Football Field
A motion was made by Sunderman, seconded by Bergren, to approve the building of the handicap accessible viewing deck at the football field. Motion carried 5-0.
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- Consider Approving Using EMC Underwriters Attorney for the Medicaid Billing Company Data Breach
A motion was made by Bergren, seconded by Meyer, to approve using EMC underwriters' attorney for the Medicaid billing company (Timberline) data breach. Motion carried 5-0.
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- Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2019-2020 School Year Special Education Deficit
This was approved in September but two students attending APEX were not accounted and the report needed to be adjusted.
A motion was made by Meyer, seconded by Sunderman, to approve request for Modified Allowable Growth and Supplemental Aid for the 2019-2020 school special education deficit of $421,107.42. Motion carried 5-0.
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- Consider going into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)
A motion was made by Sunderman, seconded by Meyer, to go into closed session in accordance with Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Roll call vote was taken: Jones - Aye; Sunderman - Aye; Bergren - Aye; Meyer - Aye; Pulliam - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 5:52 pm.
President Jones declared the Board back in open session at 8:07 pm after discussion. No action was necessary.
- Meeting Announcements:
- The next meeting is a work session on Monday, October 19, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
- The next regular meeting is on Wednesday, October 28, 2020 at 4:00 p.m. in the Commons at Middle School and via Zoom. The first part of the meeting will be a joint meeting with the City Council. The second part both boards will have their meetings - school board will remain in the Commons while the City Council will meet at City Hall.
- Iowa Association of Schools Boards 75th Annual Convention, November 17-19, 2020 This year the convention will be held online.
- Adjournment
A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 8:08 pm. Motion carried 5-0.
2020.10.19 - Work Session Minutes
2020.10.19 - Work Session MinutesMinutes of Working Session
The Board of Directors
Clarinda Community School District
A Working Session of the Board of Directors of Clarinda Community School District was held Monday, October 19, 2020, beginning at 5:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
- Call to Order
President Jones called the meeting to order at 5:04 pm.
- Pledge of Allegiance
The Pledge of Allegiance was recited.
- Roll Call
The following board members were present: President Jones, Vice President Sunderman, Bergren, Meyer, and Pulliam.
- Community Tennis Courts
Gary McClamon and Carson Riedel from the city discussed the city tennis courts, which need resurfaced. The city is asking for CCSD to pay for half of the $38,000. The city has received a Clarinda Foundation grant which has already been applied. Gary also thanked the football team for helping to clean up a city property.
- Student Outcomes
Discussion included what skills, avenues, and outcomes the district want for the students.
- Branding
Mrs. Bergman would like to have students draw and create a district visual, which would be presented to the Board. The value and journey of the process is beneficial to the student along with the final product.
- Instructional Programming
Mrs. Bergman discussed listening to staff, students, and community members to hear what programming is needed and wanted. Our traditional roots need to be bridged with progression. Ideas for programming were renewable energy, aviation , transp01tation, teaching, construction entrepreneurism, agriculture, bioscience, and health fields.
- Communications Team
Mrs. Bergman discussed Thought Exchange, which is a software to engage the public. Green Hills AEA purchased and the district may be able to utilize.
- Internships
Mrs. Bergman discussed possible community student internships.
- Work Opportunities
Mrs. Bergman is working on job opportunities for students with a local industry.
- Registered Apprenticeships
Mrs. Bergman talked about possible registered apprenticeship within the community and a possible grant to assist financially.
- Facilities
Discussion centered around students, special needs, spaces, mental health supports and 1180 South 16th building.
- Facility Parking Lot
Mrs. Bergman shared ideas of what can be done with the parking lot at 1180 South 16th.
- Professional Learning
Project-based and student-driven learning were discussed.
- Senior Experience
Discussion included mental health, culture, and 7 Habits of Effective Families.
- Funding
Mrs. Bergman and Mr. Pedersen discussed funding sources including SAVE and PPEL.
- Human Resources
Mrs. Bergman asked board to consider hiring an administrative assistant at Central Office.
- Focused Time
Dedicated time will be set aside for working and focusing on district projects.
- Audit
Field work is done and the state auditor continues to work at its office.
- Policy Next Steps
Because of COVID and time constraints the policy committee will continue to meet. Various staff members will be pulled in for discussion when necessary.
- Other
Mr. Hill reported on upcoming asbestos inspections and Radon testing. A heat pump at Garfield has gone down and needs replaced. The district is still communicating with JR and Company concerning the high school roof project.
- Adjournment
A motion was made by Meyer, seconded by Bergren , to adjourn the meeting at 7:21 pm. Motion carried 5-0.
2020.10.28 - Joint Meeting Minutes
2020.10.28 - Joint Meeting MinutesMinutes of Joint Meeting with City Council
The Board of Directors
Clarinda Community School District
A Joint Meeting of the Board of Directors of Clarinda Community School District and Clarinda City Council was held Wednesday, October 28, 2020, beginning at 4:00 PM in the Commons at the Middle School and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
- Call to Order
President Jones called the meeting to order at 4:03 pm. Mayor Hull called city council to order at 4:05 pm.
- Pledge of Allegiance
The Pledge of Allegiance was recited.
- Roll Call
The following board members were present: President Jones, Vice President Sunderman, Meyer, and Pulliam. Absent: Bergren
The following city council members were present: Mayor Hull, Ascherl, Hill, McCall, Shore
- Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 4-0.
- Joint Meeting
- Japan Presentation
High School students Anna DeGroot and Kari VanNostrand gave a presentation on their trip to Tamana, Japan.
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- General Discussion
Mayor Hull gave an overview of the tennis courts project. Mrs. Bergman reported the high school industrial class would like to assist with the sidewalk program. She thanked the library for hosting the Community Book Club. Mr. McClarnon thanked the football team for helping clean up a property in town. Parent traffic at Garfield and Middle School has improved from the first day of school. Having Wells Street from 16th to 15th Streets one-way going to the West is still an interest to help traffic flow.
Bergren came at 4:29 pm.
- Adjournment
A motion was made by Sunderman, seconded by Meyer, to adjourn the meeting at 4:39 pm. Motion carried 5-0.
Following the joint meeting, the school board began its regular board meeting while the city council retired to the Lied Library for its regular council meeting.
These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting.
Nancy Fulk-McKinnon Board Secretary
2020.10.28 - Regular Meeting Minutes
2020.10.28 - Regular Meeting MinutesMinutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, October 28, 2020, beginning at 4:30 PM in the Commons at the Middle School for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
- Call to Order
President Jones called the meeting to order at 4:46 pm.
- Pledge of Allegiance
The Pledge of Allegiance was recited.
- Roll Call
The following board members were present: President Jones, Vice President Sunderman, Bergren, Meyer, and Pulliam.
- Audience to Visitors
President Jones welcomed all visitors to the meeting.
- Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 5-0.
- Consider Consent Agenda Items
A motion was made by Pulliam, seconded by Sunderman, to approve the consent agenda items. Motion carried 4-0. Abstaining - Jones
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- Approve Minutes of the October 14, 2020 Regular Meeting
- Approve Minutes of the October 19, 2020 Work Session
- Approve Bills
Director Pulliam found the bills in order.
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- Approve Special Education Contracts
Clarinda Academy: Council Bluffs, Davenport, Dubuque, Glenwood, LeMars, Red Oak, Sioux City, South O’Brien, Storm Lake, and Waterloo School Districts.
CCSD: Essex, Shenandoah, and South Page School Districts.
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- Approve Recommendations to Hire for 2020-2021 School Year Logan Wood as High School Instructor for 0.1 FTE
Andy Johnson as Middle School Boys Basketball Coach
Sage Lloyd as High School Boys Assistant Track Coach pending completion of hiring process
- Approve Recommendations to Hire for 2020-2021 School Year Logan Wood as High School Instructor for 0.1 FTE
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- Approve Resignations for 2020-2021 School Year
Karlee Barlow, Associate
Jane Mayer, High School Wrestling Cheer Coach
- Approve Resignations for 2020-2021 School Year
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- Approve Winter Volunteer Coaches
Marilyn Wagoner, Zach Goering, Will Baumann, Scott Stickler, Paul Honnold, and Aaron Davidshofer
- Recognition and Reports
- High School Student Council Report
Chase McAndrews, Izzy Smith (via Zoom) and Shannon Almelien gave a presentation of Student Council projects and activities, which includes building beds for Sleep in Heavenly Peace, Changing Iowa’s Environment for the Future, and Southwest Iowa District Leadership Conference. Mrs. Almelien was awarded the Warren E. Shull Award and Region 5 High School Advisor Representative Award. The Council has been designated as Honor Council with Meritorious Distinction in Iowa.
- High School Student Council Report
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- PK-6 Principal Report
Ms. Opperman discussed daily schedules, AEA literacy and math support, FAST scores and Title I services.
- PK-6 Principal Report
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- Superintendent
Mrs. Bergman discussed an article on 3 Illusions All Leaders Face and Successful Leaders Defeat. She met with Linda VandenBosch and Trish Bergren to set up the branding process with the Lied Center. The Take a Break room at middle school is almost complete. She discussed J-Term and involving business leaders. She went to Council Bluffs with Economic Development to meet David Hazlewood with NeighborWorks. High School students will be drawing chalk art and writing messages on sidewalks at 1180 S. 16th and Hy-Vee to pay tribute to school staff.
- Superintendent
- New Business
- Consider Approving Resurfacing Tennis Court Project
A motion was made by Sunderman, seconded by Meyer, to approve the school district's cost to resurface the tennis courts, matching the city’s financial contribution and not exceeding $19,000.00. Motion carried 5-0.
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- Consider Approving Donation from the Together Class ACTION
A motion was made by Bergren, seconded by Meyer, to approve the donation of $100 to the school nurse fund from the First United Methodist Church Together Sunday School Class. Motion carried 5-0.
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- Consider Adopting Resolution to Consider Continued Participation in the Instructional Support Program
A motion was made by Pulliam, seconded by Sunderman, to approve considering adopting the resolution to consider the continued participation in the Instructional Support Program with the public hearing at the November 11, 2020 regular meeting. Motion carried 5-0.
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- Consider Approving Hiring a Floating Substitute for the Remainder of the 2020- 2021 School Year
A motion was made by Sunderman, seconded by Bergren, to approve hiring a floating substitute for the remainder of the 2020-2021 school year. Motion carried 5-0.
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- Consider Approving TLC Operational Sharing for 2021-2022 School Year with South Page
A motion was made by Bergren, seconded by Pulliam, to approve TLC operational sharing with 2021-2022 school year with South Page. Motion carried 5-0.
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- onsider Approving Coronavirus Relief Fund Earn and Learn Grant Opportunity Through Iowa Force Development
A motion was made by Meyer, seconded by Pulliam, to approve the Coronavirus Relief Fund Earn and Learn Grant Opportunity. Motion carried 5-0.
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- Consider Approving Filling the Title I Reading Position
A motion was made by Sunderman, seconded by Bergren, to approve filling the Title I Reading Position for the remainder of the 2020-2021 school year. Motion carried 5-0.
- Meeting Announcements:
- Immediately following the meeting, Mr. Hill will give building tours to the Board.
- Our next regular meeting is on Wednesday, November 11, 2020 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
- Iowa Association of Schools Boards 75th Annual Convention, November 17-19, 2020 This year the convention will be held online.
- Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 5:32 pm. Motion carried 5-0.
These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting.
Nancy Fulk-McKinnon Board Secretary
2020.11.11 - Regular Meeting Minutes
2020.11.11 - Regular Meeting MinutesMinutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, November 11, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:02 pm.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Sunderman, Bergren, Meyer (via Zoom), Pulliam.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting. John VanNostrand spoke concerning the Theater and Band students’ performances being affected by COVID-19 decisions.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Open Hearing on Continuation of Instructional Support Levy
At 4:13 p.m. President Jones declared the start of the hearing on the Continuation of the Instructional Support Levy. Hearing no verbal objections and receiving no written
objections, President Jones closed the hearing at 4:14 p.m.
7. Organizational Meeting
Secretary McKinnon started the process for reorganizing the school board.
7.1 Election of Officers
7.1.1 President
Secretary McKinnon called for nominations for President. Sunderman nominated Jones and Jones nominated Meyer. A roll call vote was taken and Jones was elected President by a 4-1 vote. For Jones: Bergren, Meyer, Pulliam and Sunderman. For Meyer: Jones.
7.1.2. Vice President
President Jones called for nominations for Vice President. Sunderman nominated Pulliam and Meyer nominated Sunderman. A roll call vote was taken and Pulliam
was elected Vice President by a 3-2 vote. For Pulliam: Bergren, Jones, and Sunderman. For Sunderman: Meyer and Pulliam.
7.2 Determination of Dates, Times, and Locations for Regular Board Meetings.
A motion was made by Sunderman, and seconded by Bergren, to set school board meetings on the second and fourth Wednesdays (exception of July and December)
of each month at 4:00 p.m. in the McKinley boardroom. Motion carried 5-0.
7.3 Approve Treasurer’s Report FY20
A motion was made by Bergren, and seconded by Meyer, to approve the Treasurer’s Report FY20 as prepared and presented. Motion carried 5-0.
7.4 Approve Bank Depositories
A motion was made by Sunderman, and seconded by Pulliam, to adopt a resolution that Clarinda Community School District of Clarinda, IA in Page County, IA approves the following list of financial institutions to be depositories of the Clarinda Community School Districts funds in conformance with all applicable provisions of Iowa code Chapters 452 and 453 (1993) as amended by 1984 Iowa Acts, S.F. 2220. The business manager, board secretary, and board treasurer is hereby authorized to deposit Clarinda Community School funds in amounts not to exceed the maximum approved for each respective financial institution as set out. Roll call vote: Ayes – Bergren, Jones, Meyer, Pulliam, and Sunderman. Nays – none.
7.5 Approve Access to Clarinda Community School District Financial and Portfolio Accounts
A motion was made by Bergren, seconded by Sunderman, to approve authorizing the School Board President, Business Manager, and Superintendent to have access to
view district bank accounts and financial portfolios. Motion carried 5-0.
7.6 Approve Official Newspaper
A motion was made by Pulliam, seconded by Bergren, to approve designating the Clarinda Herald Journal as the district’s official newspaper for the 2020-2021 school
year. Motion carried 5-0.
7.7 Approve the 2020-2021 Reimbursement Schedule
A motion was made by Meyer, seconded by Pulliam, to approve the 2020-2021 reimbursement schedule with the change of Iowa rate to .2875 cents a mile. Motion carried 5-0.
7.8 Committee Assignments
7.8.1. Finance
Bergren and Meyer are appointed to the finance committee.
7.8.2. Facilities
Pulliam and Sunderman are appointed to the facilities committee.
7.8.3. Policy
Bergren and Meyer are appointed to the policy committee.
7.8.4. School Improvement
Pulliam and Sunderman are appointed to the school improvement committee.
7.8.5. Activities
Jones and Sunderman are appointed to the activities committee.
7.8.6. Technology
Bergren and Jones are appointed to the technology committee.
7.8.7. Legislative Action Network
Meyer is appointed to the Legislative committee.
7.8.8. Page County Conference Board
Pulliam is appointed to the Page County Conference Board.
8. Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.
8.1 Approve Minutes of the October 28, 2020 Joint Meeting with City Council
8.2 Approve Minutes of the October 28, 2020 Regular Meeting
8.3 Approve Bills
Director Meyer found them in order.
8.4 Approve Special Education Contracts
Clarinda Academy – Ames, Fremont-Mills, and Creston School Districts.
8.5 Approve Recommendations to Hire for 2020-2021 School Year
Deitrich Engstrand as a paraprofessional; Katie Kendall as a paraprofessional; Mackenize Clark as a fifth grade teacher
9. Recognition and Reports
9.1 Financial Reports
Mr. Pedersen transferred money from general fund into savings to take advantage of interest rates. The request for the modified supplemental authority on item 10.1
is asking for only spending authority to be increased and not receiving money.
9.2 Superintendent
Mrs. Bergman attended Leadership Iowa November 5 and 6 in Sioux Center and it focused on agriculture and renewable resources. Employee Relations Dream Team
has discussed the budget and the negotiation process going forward. She discussed the work with administration and staff for further learning opportunities for students
and staff professional learning. She touched on COVID-19 reporting and what data can be released. The Return-to-Learn Plan and 7-12 Hybrid Plan is being revised.
H-10 winter activities guidance will be aligned with Governor Reynold’s recent guidance. She will be part of the team that will meet with the new Clarinda Academy
Executive Director. From the state audit, CCSD employees cannot serve as a financial officer on community boards.
9.3 Board Correspondence
Bergren – The play was great and amazing production considering the circumstances.
Sunderman – He congratulated the new officers.
Jones – He was a part of the exit interview with the state auditor; he felt positive and thought district received good feedback. He asked for grace from the public during this
pandemic; decisions are always made with student safety first.
10. New Business
10.1 Consider Approving SBRC Application for Maximum Modified Supplemental Authority
A motion was made by Sunderman, seconded by Bergren, to approve maximum modified supplemental funding of $114,896 for increased enrollment and open enrollment out. Motion carried 5-0.
10.2 Consider Adopting the Resolution for Continuation of the Instructional Support Levy
A motion was made by Pulliam, seconded by Meyer, to approve adopting the resolution for continuation of the Instruction Support Levy. Ayes – Pulliam, Bergren, Jones,
Sunderman, and Meyer. Nays – none. Motion carried 5-0.
10.3 Consider Approving the Amendment on the Agreement Between Green Hills AEA and Clarinda Community School District for Additional Days for the School-Based
Interventionist
A motion was made by Bergren, seconded by Sunderman, to approve the amendment on the agreement between Green Hills AEA and Clarinda Community School District for
additional days for the School-Based Interventionist. Motion carried 5-0.
10.4 Consider Approving the Process to Purchase a Bus for the 2021-2022 School Year
A motion was made by Bergren, seconded by Pulliam, to approve the process to purchase a bus for the 2021-2022 school year. Motion carried 5-0.
10.5 Consider Approving the Donation of a Bandsaw
A motion was made by Sunderman, seconded by Pulliam, to approve the donation of a bandsaw for the Industrial Technology class from Jeff McCall. Motion carried 5-0.
10.6 Consider Approving Heat Pump Replacement at Garfield
A motion was made by Pulliam, seconded by Bergren, to approve the bid from Wallin Plumbing and Heating for $11,286.44 to replace the heat pump at Garfield Elementary.
Motion carried 5-0.
10.7 Consider Approving the Snow Removal Bid for the 1180 S. 16th Street Location
A motion was made by Pulliam, seconded by Sunderman, to approve the snow removal bid from Degase Home Improvement of $75 an hour for the 1180 S. 16th Street location.
Motion carried 5-0.
10.8 Consider Approving the 2020-2021 Region 13 RPP Consortium Grant Application
A motion was made by Meyer, seconded by Pulliam, to approve the 2020-2021 Region 13 RPP Consortium Grant Application. Motion carried 5-0.
10.9 Consider Approving the DECAT/CPPC Grant
A motion was made by Pulliam, seconded by Sunderman, to approve the DECAT/CPPC Grant for $3750.00 for the School Based After School At-Risk Tutoring Program.
Motion carried 5-0.
10.10 Consider Canceling the Second Meeting on Wednesday, November 25 and having a Work Session on Monday, November 23
A motion was made by Sunderman, seconded by Bergren, to approve canceling the second November board meeting on November 25, 2020 and have a Work Session on
Monday, November 23, 2020. Motion carried 5-0.
10.11 Consider Approving Hiring an Assistant Bowling Coach
A motion was made by Pulliam, seconded by Bergren, to approve hiring an assistant bowling coach. Motion carried 5-0.
11. Meeting Announcements:
11.1 Board work session is on Monday, November 23, 2020 at 4:00 p.m. in the Boardroom at McKinley.
11.2 Our next regular meeting is on Wednesday, December 9, 2020 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
12. Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 5:21 pm. Motion carried 5-0.
2020.11.18 - Special Meeting Minutes
2020.11.18 - Special Meeting MinutesMinutes of Special Meeting
The Board of Directors
Clarinda Community School District
A Special Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, November 18, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:00 pm.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones (via Zoom), Vice President Pulliam (via Zoom), Bergren (via Zoom), and Sunderman (via cell phone). Absent:
Meyer.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Pulliam, seconded by Bergren, to approve the agenda. Motion carried 4-0.
6. New Business
6.1 Consider Approving SBRC Waiver for the Modified Allowable Growth Funds
A motion was made by Bergren, seconded by Pulliam, to approve the SBRC waiver for the Modified Allowable Growth funds for $170,555. Motion carried 4-0.
7. Meeting Announcements:
7.1 Board work session is on Monday, November 23, 2020 at 4:00 p.m. in the Boardroom at McKinley.
7.2 Our next regular meeting is on Wednesday, December 9, 2020 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
8. Adjournment
A motion was made by Pulliam, seconded by Bergren, to adjourn the meeting at 4:08 pm. Motion carried 4-0.
2020.11.23 - Work Session Minutes
2020.11.23 - Work Session MinutesMinutes of Work Session
The Board of Directors
Clarinda Community School District
A Work Session of the Board of Directors of Clarinda Community School District was held Monday, November 23, 2020, beginning at 4:00 PM in the McKinley Central Office.
1. Call to Order
President Jones called the meeting to order at 4:01 pm.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer (via Zoom), and Sunderman.
4. Speaking from Experience
Kirk Tyler from Atlantic Bottling (Coca Cola) spoke concerning the value of internships, apprenticeships and community partnerships with students and businesses.
5. Catch a Glimpse of the Present and Future
Students Chase McAndrews, Sarah Tunnicliff (via Zoom) and Taylor Wagoner spoke about the student social and emotional peer support team and what can be done to assist
students.
6. Student Outcomes – Portrait of a Graduate/Human/Change Agent
Mrs. Bergman discussed wants and needs of students, and how staff can support and encourage the process. Students in the Digital Art class are working on the branding.
7. Frame the Experience
Simon Sinek’s Golden Circle was shown and discussed.
8. CCSD Vision (Why?) In everything we do, we believe…
Mrs. Bergman discussed how it is the district’s service to teach students for a life in the 21st century.
9. Collaborative Partnerships between Business, Industry, Community, and Education (How?) The way we serve students.
Discussion included community partnerships with CCSD and the students, and how this can happen.
10. Instructional Programming (What?) We happen to serve students, do you want to provide innovative learning experiences and spaces?
Instructional programming should include hands-on experiences and courses in job fields within our community, region, and state.
11. Timeline (When?)
The district needs to communicate what our students are doing now and future goals.
12. District, Campus, and Community Sites (Where?)
Mrs. Bergman has talked with businesses who are interested in bringing students to their offices. Discussion included what is needed for in-building classes and off-site classes
with a businesses.
13. Clarinda Economic Sectors (Data-Driven)
Discussion included human services, bioscience and value-added agriculture, construction, and transportation and logistics. District needs to find starter program and decide
what is needed to build the curriculum and program. There are local and outside entities interested in helping build district programs.
14. Partnerships and Curriculum Co-Creation
Ryan Ellsworth from Estes gave an overview on what services Estes has provided and could be provided to CCSD as a construction manager and what collaboration they can
assist CCSD in the process. Ms. Bergman gave an overview on Iowa AgriTech Accelerator Community Connector and how district can incorporate agriculture into the design of
buildings.
15. Projects/Project Board(s)
Student projects include “Mask Up For CCSD” logo, designing district Thank You notes, assisting CEDC with decks, finishing work, landscaping and building, and Rural Iowa
teacher recruiting video.
16. Funding Sources
Mrs. Bergman discussed reaching out to other districts to be a part of the career academy. Mr. Pedersen discussed bringing a voter PPEL to the public next fall. Other funding
sources include SAVE and PPEL funds, and a bond.
17. Learning
Mrs. Bergman discussed the December 30 community meeting for internships and apprenticeship programs.
18. Invitation to Senior Experiences
Students are able to watch a Zoom session (Awareness2Action: Equity and Inclusion) on Fridays and discuss it on Mondays. Seniors along with other students have asked for
information on athletic nutrition so sessions are being planned.
19. Leadership for the Future
Mr. Pedersen and Mrs. Bergman discussed possible early retirement options and management fund. The retirement policy needs to be reviewed yearly. Transportation duties are
being shifted to Mr. Porter and a head bus driver position will be asked for approval in December.
20. Service and Gratitude Opportunities and Ideas
Mrs. Bergman discussed ways to show gratitude to health care, community families, and staff.
21. Other
Mrs. Bergman met with Grandma’s House daycare representatives, Michala Pedersen & Bobbi Whitehill, concerning a before and after school room for its daycare students.
22. Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 6:10 pm. Motion carried 5-0.
2020.12.09 - Regular Meeting Minutes
2020.12.09 - Regular Meeting MinutesMinutes of Regular Meeting
December 9, 2020
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, December 9, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:01 pm.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the November 11, 2020 Regular Meeting
6.2 Approve Minutes of the November 18, 20202 Special Meeting
6.3 Approve Minutes of the November 23, 2020 Work Session
6.4 Approve Bills
Director Meyer found them in order.
6.5 Approve Special Education Contracts
Clarinda Academy – GMG Community School District
6.6 Approve Open Enrollment Requests for 2020-2021 School Year
Open Enrollment into the district 2020-2021: none
Open Enrollment out of the district 2020-2021: 1 South Page, tenth grade (Jadeyn Holste)
6.7 Approve Recommendations to Hire for 2020-2021 School Year
Shala Stroud as Wrestling Cheerleader Coach;
Joshua Woods as Assistant Bowling Coach
7. Recognition and Reports
7.1 Financial Reports
Mr. Pedersen reported interest rates have been declining but PCSB is hopeful this will be short term. He presented information concerning voter PPEL (82% of Iowa school districts have one in place) and property taxes.
7.2 Superintendent
Mrs. Bergman reported SBRC hearing is December 15. Employee relations dream team is studying Brene Brown book and will be working with the budget. The
administration team has been working on J-Term; current emergency protocol and messaging; and Chapter 103, Corporal Punishment. High School students continue to work on mental health project. She has been meeting with IWCC to discuss programs to help area students. South Page will share a science teacher with CCSD to teach Chemistry for the second semester. Grandma’s House is utilizing a room at Garfield before and after school for its school aged students.
7.3 Board Correspondence
There was no board correspondence.
8. New Business
8.1 Consider Approving Donation of Cameras and Accessories for Art Department
A motion was made by Sunderman, seconded by Bergren, to approve the donation of cameras and accessories to the art department. Motion carried 5-0.
8.2 Consider Approving Modified Allowable Growth Funds for the At-Risk Program for the 2021-2022 School Year
A motion was made by Meyer, seconded by Sunderman, to approve the application for Modified Allowable Growth funds for the At-Risk program for the 2021-2022 school year at the maximum amount of $166,386. Motion carried 5-0.
8.3 Consider Approving Voluntary Early Retirement Policies
A motion was made by Pulliam, seconded by Bergren, to approve voluntary early retirement policies, 303.10 Administrative Staff, 407.6 Certified Staff, and 413.6 Classified Staff. Motion carried 5-0.
8.4 Consider Approving a Voluntary Early Retirement Package
A motion was made by Meyer, seconded by Sunderman, to approve a voluntary early retirement package of three certified staff to receive $11,000; one classified staff to receive 20% of salary and one administration to receive $15,000 for the current school year. Motion carried 5-0.
8.5 Consider Approving Head Bus Driver Position
A motion was made by Bergren, seconded by Meyer, to approve the head bus driver position. Motion carried 5-0.
8.6 Consider Approving Early Graduates
A motion was made by Sunderman, seconded by Bergren, to approve the first semester early graduation list pending successful completion of the graduation requirements as set forth by the Board of Education and the state of Iowa. Motion carried 5-0.
8.7 Consider Approving Cell Phone and iPad Hot Spot
A motion was made by Pulliam, seconded by Meyer, to approve purchasing 20 additional cell phone and iPad hot spots and two cases from Apple Inc. for $8479. Motion carried 5-0.
9. Meeting Announcements:
9.1 Our next regular meeting is on Wednesday, January 13, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
10. Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 4:57 pm. Motion carried 5-0.
2021.01.13 - Regular Meeting Minutes
2021.01.13 - Regular Meeting MinutesMinutes of Regular Meeting
The Board of Directors
Clarinda Community School District
Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, January 13, 2021, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:00 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren (via phone), Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to amend Agenda item 8.7 to approve two student enrollment contracts for the Rising Hope Academy Therapeutic classroom for the 2020-2021 School Year. Motion carried 5-0. (8.7 was originally to approve the management and operation of therapeutic classroom agreement with Greenhills AEA.) A motion was made by Meyer, seconded by Sunderman, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the December 9, 2020 Regular Meeting
6.2 Approve Bills
Director Meyer found them in order.
6.3 Approve Special Education Contracts
Ottumwa and Sioux City School Districts
6.4 Approve Recommendations to Hire for 2020-2021 School Year
Sage Lloyd as a High School Science and Social Studies teacher
JennaLee Bramble as an associate
Richard Iske as head bus driver
6.5 Approve Recommendation for Resignation 2021-2022 school year.
Susana Ballesteros, High School Spanish teacher
7. Recognition and Reports
7.1 Literacy Report
Mrs. Eberly reported literacy scores have improved in all elementary grade levels. Literacy staff and AEA will continue working to close the gap.
7.2 Administrative Report
Mrs. Green discussed second semester scheduling. She presented a video of J-term classes and students. Mrs. Wellhausen discussed Chapter 103 and staff trainings. She reported many remote learners are back in class second semester.
7.3 Financial Reports
Mr. Pedersen discussed district enrollment, which is down mainly due to COVID. State funding is a year behind; the district will receive less next year due to the lower
enrollment this year. The Governor is suggesting a 2.5% SSA; Board will need to approve budget guarantee as will many other school districts.
7.4 Superintendent
Bobbie Whitehill and Michala Pedersen discussed Grandma’s House before and after-school program at Garfield. They thanked the district for helping make this happen.
Mrs. Bergman reported on her Leadership Iowa class. She shared Cardinal designs students created to help brand CCSD. She has spent time with four architect firms and
the team talked with three construction managers. OPN Architects will be in the district January 19 to talk with the Board and community partners to help determine
the student programming and 1180 South 16th building. CCSD will be setting up a time to show an informational video on sex trafficking, Gridshock. Training
continues with the 7 Habits for Highly Effective Families and LeaderInMe. She is looking into skills, habits and mindsets of innovation, entrepreneurship, and creativity
to include in the high school curriculum. Clarinda is a finalist for the Healthy Hometown Wellmark Community Award. She is researching a partnership with
Clarinda Regional Health Center for the Cardinal back pack program; the number of families increased 20% in 18 months. CCSD received ESSR funds; she will propose
to use those for HVAC. She would like to create a FAQ COVID staff document.
7.5 Board Correspondence
Meyer – She discussed Legislative changes and lobby webinars.
Pulliam – She acknowledged the athletes and coaches are working hard. She said the J-term is inspiring students and teachers. CCSD needs to celebrate the
improvement in reading scores.
Sunderman – He has heard compliments on J-term and continued in-person learning.
8. New Business
8.1 Consider Approving an Anonymous Donation of $500 for Outstanding Lunch Accounts
A motion was made by Sunderman, seconded by Meyer, to approve the donation of $500 from an anonymous donor to pay outstanding student lunch accounts. Motion
carried 5-0.
8.2 Consider Approving the First Reading of the 500 Series of Policy
A motion was made by Meyer, seconded by Pulliam, to approve the first reading of the 500 Series of Policy. Motion carried 5-0.
8.3 Consider Approving Extension of the Families First Corona Virus Response Act
A motion was made by Pulliam, seconded by Sunderman, to approve extension of the Families First Corona Virus Response Act until the end of the 2020-2021 school
year. Motion carried 5-0.
8.4 Consider Approving State Required Teacher Quality Committee per Iowa Code 284.4
A motion was made by Sunderman, seconded by Meyer, to approve State Required Teacher Quality Committee per Iowa Code 284.4. Motion carried 5-0.
8.5 Consider Approving the Sharing Agreement with South Page for a Science Teacher (Chemistry) for the second semester.
A motion was made by Pulliam, seconded by Meyer, to approve sharing agreement with South Page for Science teacher for second semester of the 2020-2021 school
year. Motion carried 5-0.
8.6 Consider Approving the Early Retirements and Resignations from Staff
A motion was made by Pulliam, seconded by Meyer, to approve the early retirement and resignation of Cheryl Beaver, Karen Hackett and Cynthia Opperman, effective
at the end of the 2020-2021 school year. Motion carried 5-0.
8.7 Consider Approving Two Student Enrollment Contracts for the Rising Hope Academy Therapeutic classroom for the 2020-2021 School Year.
A motion was made by Sunderman, seconded by Meyer, to approve two student enrollment contracts for the Rising Hope Academy Therapeutic classroom for the
2020-2021 School Year. Motion carried 5-0.
9. Meeting Announcements:
9.1 Our next regular meeting is on Wednesday, January 27, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
10. Adjournment
A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 5:28 p.m. Motion carried 5-0.
2021.01.27 - Regular Meeting Minutes
2021.01.27 - Regular Meeting MinutesMinutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, January 27, 2021, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:03 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the January 13, 2021 Regular Meeting
6.2 Approve Bills
Director Meyer found them in order.
6.3 Approve Open Enrollment Requests for 2021-2022 School Year
Open Enrollment into the district 2021-2022: 2 South Page, first grade (Cheylynn Gilbreath) and fourth grade (Cabria Gilbreath)
Open Enrollment out of the district 2021-2022: 1 CAM, ninth grade (Sydney Johnson)
6.4 Approve Recommendation for Resignation.
Kaitlin Allen as Co-Head Volleyball Coach, effective 2021-2022 school year
Courtney Ridnour as paraprofessional, effective February 5, 2021
7. Recognition and Reports
7.1 Financial Reports
Mr. Pedersen reported on the nutrition finances. He is attending budget workshops. RFPs were sent out to three CPA firms for the district audit.
7.2 Superintendent
Mrs. Bergman thanked the Board for the support of the district this past week. She is visiting with Public Health on vaccines for staff. She spoke about staff professional
learning. Lied Library will Zoom with Debby Irving, author of Waking Up White, on February 4 at 1:00. SBRC hearing is Friday for the At-Risk/Drop Out late filing.
She thanked everyone who emailed legislature to advocate for CCSD.
7.3 Board Correspondence
Jones –Condolences to Jeanette Carson family. National Honor Society induction is tonight. Congratulations to winter sport activities and art performances; kudos to the
staff for live streaming venues.
Bergren – Kudos to One Act Play.
Meyer – Kudos to the theater acts for going to State.
Sunderman – Support to Carson family and the others involved.
Pulliam – Condolences to all the families involved.
8. New Business
8.1 Consider Approving Authorization to Submit a Request to the SBRC in amount of $45,712.70 for Administration Cost for the Clarinda Academy for 2021-2022
School Year
A motion was made by Sunderman, seconded by Meyer, to approve authorization to submit a request to the SBRC in amount of $45,712.70 for administration cost for the
Clarinda Academy for 2021-2022 school year. Motion carried 5-0.
8.2 Consider Approving the Second and Final Reading of the 500 Series of Policy
A motion was made by Pulliam, seconded by Bergren, to approve the second and final reading of the 500 Series of Policy. Motion carried 5-0.
8.3 Consider Approving IASB Policy Primer
A motion was made by Meyer, seconded by Bergren, to approve the first reading of the policy primers 503.6, 503.6R1, 503.6E1, 503.6E2, 503.6E3. Motion carried 5-0.
8.4 Consider Approving a Bus Bid from School Bus Sales Co. for $105,274 for a 2022 Blue Bird Bus
A motion was made by Bergren, seconded by Sunderman, to approve the bus bid from School Bus Sales Co. for $105,274 for a 2022 65 passenger Blue Bird bus. Motion
carried 5-0.
8.5 Consider Approving OPN Architects Contract
A motion was made by Pulliam, seconded by Sunderman, to approve OPN Architects contract for $100,000. Motion carried 5-0.
8.6 Consider Approving Story Construction as the Construction Manger
A motion was made by Bergren, seconded by Meyer, to approve Story Construction as the construction manager. Motion carried 5-0.
8.7 Consider Approving Purchasing Four New Ovens for the Kitchens
A motion was made by Bergren, seconded by Meyer, to approve purchasing four new ovens for the food service kitchens. Motion carried 5-0.
8.8 Consider Approving Estimate Invoice from JMC for Student Data Program
A motion was made by Meyer, seconded by Bergren, to approve JMC estimate for district student data program for 2021-2022 school year. Motion carried 5-0.
8.9 Consider Approving Greenhills AEA Contract for ERate Services
A motion was made by Sunderman, seconded by Pulliam, to approve Greenhills AEA contract for ERate services for $1125. Motion carried 5-0.
8.10 Consider going into closed session to discuss the purchase or sale of a particular real estate, but only when premature disclosure could be reasonably expected
to increase the price the board would have to pay for the property or in case of a sale reduce the price the board could receive for the property per Iowa Code
21.5(1)(j)
A motion was made by Meyer, seconded by Bergren, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance
or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i). A roll call vote was taken: Jones - Aye; Pulliam – Aye; Bergren - Aye; Meyer – Aye; Sunderman - Aye. The motion passed on an unanimous vote and the Board entered into closed session at 5:07 p.m.
President Jones declared the Board back in open session at 5:38 p.m. after discussion.
8.11 Consider any necessary action as a result of the closed session
No action was taken.
9. Meeting Announcements:
9.1 Our next regular meeting is on Wednesday, February 10, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
10. Adjournment
A motion was made by Bergren, seconded by Sunderman, to adjourn the meeting at 5:42 p.m. Motion carried 5-0.
2021.02.01 - Special Meeting Minutes
2021.02.01 - Special Meeting MinutesMinutes of Special Meeting
The Board of Directors
Clarinda Community School District
A Special Meeting of the Board of Directors of Clarinda Community School District was held Monday, February 1, 2021, beginning at 5:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 5:02 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones (via Zoom), Vice President Pulliam (via Zoom), Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Recommendation for Resignation 2021-2022 school year.
Denise Green, High School Principal, effective at the end of 2020-2021 school year
7. New Business
7.1 Consider Approving the 2020-2021 At-Risk/Drop Out Prevention Plan
A motion was made by Bergren, seconded by Meyer, to approve the 2020-2021 At-Risk/Drop Out Prevention Plan. Motion carried 5-0.
8. Meeting Announcements:
8.1 Our next regular meeting is on Wednesday, February 10, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
9. Adjournment
A motion was made by Bergren, seconded by Sunderman, to adjourn the meeting at 5:05 pm. Motion carried 5-0.
2021.02.10 - Regular Meeting Minutes
2021.02.10 - Regular Meeting MinutesMinutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, February 10, 2021, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:00 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Bergren, Meyer, and Sunderman. Absent - Vice President Pulliam.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 4-0.
6. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Bergren, to approve the consent agenda items. Motion carried 4-0.
6.1 Approve Minutes of the January 27, 2021 Regular Meeting
6.2 Approve Minutes of the February 1, 2021 Regular Meeting
6.3 Approve Bills
Director Bergren found them in order.
6.4 Approve Open Enrollment Requests for 2020-2021 School Year
Open Enrollment into the district 2020-2021: 2 Bedford, eleventh grade (Jaron Robberts) and ninth grade (Janessa Robberts)
Open Enrollment out of the district 2020-2021: 0
6.5 Approve Recommendations to Transfer for 2021-2022 School Year
Jessica Doyle from High School assistant volleyball coach to head volleyball coach
Macy Elwood from High School co-head volleyball coach to assistant volleyball coach
7. Recognition and Reports
7.1Administrative Report
Ms. Opperman reported on the PBIS walk-through results and professional development. She complimented the school nurse for making student connections. The before and
after school program with Grandma’s House is going well with a possible opportunity to expand. Staff is working on kindergarten round-up and pre-school registration.
Pulliam entered at 4:10 p.m.
7.2 Financial Reports
Mr. Pedersen reported the new Apple lease was taken out of the PPEL fund but it has been corrected it to come out of Capital Project Fund. He is working on open enrollment
with building secretaries and principals. He presented and explained the district Aid and Levy worksheet.
7.3 Superintendent
Mrs. Bergman reported high school staff and students submitted names for the 1180 building. CCSD staff and Mr. Nordyke from the hospital met with OPN Architects to discuss
health strands for student programming; next step will include on site and virtual tours. She showed the trailer for Gridshock which will be shown to students and the public on
February 16. February is Teen Dating Violence Awareness Month; she will be sending out information to staff and students. Professional development on Monday will focus on
special education. She is researching the Career Conversation Training Project and entrepreneurial curriculum for high school staff and students. She continues to meet with
IWCC concerning student programming and credits. She encouraged everyone to continue the advocacy to Legislators. Future Iowa scholarships are available and she will send
that information to students. On February 24 staff and students will attend the career fair at NWMSU to recruit.
7.4 Board Correspondence
Meyer – She enjoyed the Backwards Theater.
Jones – Congratulations to the speech teams and wrestling athletes.
8. New Business
8.1 Consider Approving 2021 Summer Food Service Program
A motion was made by Sunderman, seconded by Bergren, to approve the 2021 summer food service program. Motion carried 5-0.
8.2 Consider Approving a Consulting Firm for a Possible Superintendent Search
A motion was made by Pulliam, seconded by Meyer, to approve Grundmeyer Leader Search as the consulting firm for a possible superintendent search. Motion carried 5-0.
8.3 Consider Approving an Early Graduate
A motion was made by Bergren, seconded by Sunderman, to approve early graduation request for Molly Lihs, pending successful completion of the graduation requirements as
set forth by the Board of Education and state of Iowa. Motion carried 5-0.
8.4 Consider Adopting Resolution for Budget Guarantee
A motion was made by Pulliam, seconded by Bergren, to approve adopting the Budget Guarantee Resolution for FY22 for the regular program budget as allowed under Iowa
Code 257.14. Motion carried 5-0.
8.5 Consider Approving Agreement with Grandma’s House
A motion was made by Meyer, seconded by Sunderman, to approve the agreement with Grandma’s House. Motion carried 5-0.
8.6 Consider Approving Agriculture in the Classroom Teacher Supplement Grant
A motion was made by Pulliam, seconded by Sunderman, to approve the Agriculture in the Classroom Teacher supplemental grant. Motion carried 5-0.
8.7 Consider Approving the Amended 2020-2021 School Calendar
A motion was made by Sunderman, seconded by Bergren, to approve amending the 2020-2021 school calendar to allow March 31 to be a make-up snow day and move the
professional development day to a virtual, flexible option. Motion carried 5-0.
8.8 Consider Approving the Second and Final Reading of the IASB Policy Primers
A motion was made by Bergren, seconded by ,Meyer to approve the second and final reading of the policy primers 503.6, 503.6R1, 503.6E1, 503.6E2, and 503.6E3. Motion
carried 5-0.
8.9 Consider Approving the First Reading of the IASB Policy Primers
A motion was made by Meyer, seconded by Bergren to approve the first reading of the IASB policy primer changes and additions of the attached policies as presented on the
agenda. Motion carried 5-0.
8.10 Consider Approving the First Reading of the 600 Series of Policy
A motion was made by Sunderman, seconded by Bergren, to approve the first reading of the 600 Series Policy. Motion carried 5-0.
9. Meeting Announcements:
9.1 Our next regular meeting is on Wednesday, February 24, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
10. Adjournment
A motion was made by Meyer, seconded by Bergren, to adjourn the meeting at 5:17 p.m. Motion carried 5-0.
2021.02.15 - Special Meeting Minutes
2021.02.15 - Special Meeting MinutesMinutes of Special Meeting
The Board of Directors
Clarinda Community School District
A Special Meeting of the Board of Directors of Clarinda Community School District was held Monday, February 15, 2021, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:02 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam (via Zoom), Bergren (via Zoom), and Meyer (via Zoom). Absent - Sunderman.
4. Audience to Visitor
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Meyer, seconded by Bergren, to approve the agenda. Motion carried 4-0.
6. Consider Consent Agenda Items
A motion was made by Bergren, seconded by Pulliam, to approve the consent agenda items. Motion carried 4-0.
6.1 Approve Minutes of the February 10, 2021 Regular Meeting
7. Recognition and Reports
7.1 Superintendent
Mrs. Bergman highlighted three things – boys basketball verses Underwood tonight at 6:00; Tuesday is a student snow day due to cold temperatures but staff will have a
professional learning day; and staff had a scheduled professional learning today as well.
8. New Business
8.1 Consider Approving Voucher Resolution
A motion was made by Meyer, seconded by Bergren, to approve the Voucher Resolution No. 2021-01 Opposing the Iowa Legislature SF, 159: WHEREAS, there is pending
legislation before Iowa Legislature to consider enacting SF 159, a scholarship fund for the purpose of enacting educational savings accounts or vouchers, expanded open
enrollment leading to segregation and expanded tax credits and, expanded charter schools that can open in a school district without the locally elected school board’s consent.
Motion carried 4-0.
8.2 Consider Approving the Second and Final Reading of the IASB Policy Primers
A motion was made by Bergren, seconded by Meyer, to approve the second and final reading of the IASB policy primer changes and additions of the attached policies as
presented on the agenda. Motion carried 4-0.
8.3 Consider Approving the Second and Final Reading of the 600 Series of Policy
A motion was made by Bergren, seconded by Pulliam, to approve the second and final reading of the 600 Series Policy. Motion carried 4-0.
9. Meeting Announcements:
9.1 Our next regular meeting is on Wednesday, February 24, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
10. Adjournment
A motion was made by Pulliam, seconded by Meyer, to adjourn the meeting at 4:12 p.m. Motion carried 4-0.
2021.02.24 - Regular Meeting Minutes
2021.02.24 - Regular Meeting MinutesMinutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, February 24, 2021, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:00 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the February 15, 2021 Special Meeting
6.2 Approve Bills
Director Bergren found them in order.
6.3 Approve Special Education Contracts
Clarinda Academy – Council Bluffs School District
Clarinda CSD – Bedford Community School District
6.4 Approve Open Enrollment Requests for 2021-2022 School Year
Open Enrollment into the district 2021-2022: 2 Villisca - kindergarten (Allison Thompson) and first grade (Baylor Thompson) and 4 from Shenandoah - first grade (Caden
Szynskie), fourth grade (Allyson Szynskie), sixth grade (Jordyn Szynskie), and seventh grade (Chase Szynskie).
Open Enrollment out of the district 2021-2022: 0
7. Recognition and Reports
7.1 iJAG Report
Mr. Bevins reported 35 students in the first semester and 28 in the second semester. Progress includes GPA average increase from 2.42 to 2.74; and decrease of absences and students failing classes. Students work on career paths; the first year after graduation, iJAG has monthly check-ins with students and employers. Students have also been helping with the backpack program at CRHC.
7.2 Staff and Student Report
Mr. Porter presented a slideshow created by Mrs. Honnold and students about vaping. Zion Recovery and Public Health have been speaking with students on vaping.
7.3 Athletic Director Report
Mr. Porter reported on winter events; congratulations to Crew Howard on placing fourth at state wrestling; Madi Pulliam on placing 20th and boys’ team placing fifth at state
bowling; and Speech teams receiving ones. He complimented parents and spectators for following the guidelines. At this time Prom will have a walk up; spectators will wear masks outside and attendees will wear masks inside the building.
7.4 Technology Report
Mrs. Sunderman reported students are fully one to one now and discussed the technology purchase requests for next year.
7.5 Financial Reports
Mr. Pedersen reported on GEERS funding. Open enrollment into the district has increased. He discussed the budget, spending authority, and property tax levy.
7.6 Superintendent
Mrs. Bergman reported on staffing needs; she attended career fair at NWMSU and job fair at Clarinda Academy. She presented the top five names for the 1180 South 16th building; OPN Architects is working on sketches. Brant Carr from Story Construction explained their fee proposal. Mrs. Green discussed school calendar and snow days.
7.7 Board Correspondence
Pulliam – It is FFA week and CCSD has a great program; she is grateful for 7/8th grade students also getting experience. Kudos to the FFA teachers.
8. New Business
8.1 Consider Approving Technology Purchases
ACTION
A motion was made by Pulliam, seconded by Meyer, to approve technology purchases for the 2021-2022 school year. Motion carried 5-0.
8.2 Consider Approving Technology Service Agreement with Midwest Data for 2021-2022
A motion was made by Meyer, seconded by Sunderman, to approve the contract with Midwest Data for network services for $34,392.00 for the 2021-2022 school year. Motion
carried 5-0.
8.3 Consider Approving Resolution for Apple Inc. Lease Purchase Agreement
A motion was made by Bergren, seconded by Pulliam, to approve the resolution for the Apple Inc. lease purchase agreement for the 2021-2022 school year; WHEREAS, CCSD
is authorized by Iowa Code section 274.1 to hold property and execute lease purchase agreements for technology pursuant to Iowa Code sections 298.3 and 423F.3(1)(e), and to
acquire items of technology as are needed to provide authorized programs and services, and to acquire such technology by entering into a lease with option to purchase
agreement. Jones - Aye; Pulliam - Aye; Bergren - Aye; Meyer - Aye; Sunderman - Aye. Motion carried 5-0.
8.4 Consider Approving Apple Lease-Purchase Schedule
A motion was made by Pulliam, seconded by Bergren, to approve the Apple Lease purchase agreement with three annual payments for a total of $130,277.00 for the 2021-2022
school year. Motion carried 5-0.
8.5 Consider Setting Public Hearing to Approve the Proposed 2021-2022 School Calendar
A motion was made by Sunderman, seconded by Bergren, to approve setting March 10, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place for the
proposed 2021-2022 school calendar. Motion carried 5-0.
8.6 Consider Setting Public Hearing on the District’s 2021-2022 Budget Proposal
A motion was made by Bergren, seconded by Meyer, to approve setting March 24, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place for the public
hearing on the proposed 2021-2022 budget. Motion carried 5-0.
8.7 Consider Approving Collection Bargaining Request from CEA
A motion was made by Sunderman, seconded by Meyer, to approve collective bargaining with the Clarinda Education Association (CEA). Motion carried 5-0.
8.8 Consider Approving Contract with Story Construction
A motion was made by Bergren, seconded by Pulliam, to approve contract with Story Construction for construction manager for the amended amount of $206,869. Motion
carried 5-0.
8.9 Consider Approving Revised Return to Learn Plan
A motion was made by Meyer, seconded by Bergren, to approve the Revised Return to Learn Plan. Motion carried 5-0.
8.10 Consider Approving Driver’s Education Company
A motion was made by Sunderman, seconded by Pulliam, to approve the agreement for Street Smarts for driver’s education for summer 2021. Motion carried 5-0.
8.11 Consider Approving IWCC Academy Program Agreements Addendum
A motion was made by Meyer, seconded by Bergren, to approve addendum to the Iowa Western Community College Program Agreement for the 2020-2021 school year.
Motion carried 5-0.
8.12 Consider Approving Student Teacher from NWMSU
A motion was made by Pulliam, seconded by Meyer, to approve having a student teacher from NWMSU for the 2021 fall semester. Motion carried 5-0.
9. Meeting Announcements:
9.1 Our next regular meeting is on Wednesday, March 10, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
10. Adjournment
A motion was made by Bergren, seconded by Sunderman, to adjourn the meeting at 5:45 p.m. Motion carried 5-0.
2021.03.10 - Regular Meeting Minutes
2021.03.10 - Regular Meeting MinutesMinutes of Regular Meeting
March 10, 2021
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, March 10, 2021, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:04 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer (via telephone), and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Bergren, seconded by Sunderman, to approve the agenda. Motion carried 5-0.
6. Open Hearing on the Proposed 2021-2022 School Calendar
The hearing was postponed until a later date. Mrs. Bergman spoke with South Page and they want to align its calendar with CCSD’s calendar.
7. Open Hearing on the Amended 2020-2021 School Calendar
At 4:07 pm President Jones declared the start of the hearing on the amended 2020-2021 calendar. Hearing no verbal, and receiving no written objections to the proposed 2020-2021 calendar, President Jones closed the hearing at 4:08 pm.
8. Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 4-0. Meyer abstained.
8.1 Approve Minutes of the February 24, 2021 Regular Meeting
8.2 Approve Bills
Director Bergren found the bills in order.
8.3 Approve Open Enrollment Requests for 2021-2022 School Year
Open Enrollment into the district 2021-2022: 1 Essex – second grade (Delaney Otte); 2 South Page – Kindergarten (Aryana Mullen) and Junior Kindergarten (Bentley Marckmann)
Open Enrollment out of the district 2021-2022: 3 CAM – fifth grade (Matthew Baldwin), seventh grade (Francis Baldwin), and tenth grade (Cecilia Baldwin); 1 Bedford –
ninth grade (Aubrie Bebout); 2 South Page – nineth grade (Karsten Volner) and twelfth grade (Felecity Volner); 4 Lenox – fourth grade (Ethan Edwards), sixth grade (Micah Edwards); eighth grade (Elizabeth Edwards); and tenth grade (Gabriel Edwards)
8.4 Approve Recommendations to Hire for 2021-2022 School Year
Matthew Ridge as a High School Science teacher
Nicole Davis as a Family Consumer Science teacher
Lesley Ehlers as a PK-6 Principal
8.5 Approve Recommendation for Resignation
Dave Woods as High School Girls Assistant Basketball Coach, effective 2021-2022 school year
9. Recognition and Reports
9.1 Staff and Student Report
Mrs. Bergman reported the showing of Gridshock was well received by students; they asked good questions and agreed it was a tough topic but good to learn more.
9.2 Financial Reports
Mr. Pedersen reported second quarter county taxes are being received. Proposed 2021-2022 budget will be published this week in the newspaper and the website.
9.3 Superintendent
Mrs. Bergman introduced Luke Cox who has accepted the Jr./Sr. High principal position. The architect team and students met to see the first drafts of the building. She met with
IWCC to learn about their programs and collaborate for mutual student programming. Administration is working on senior trip and graduation information. Students and adults
have an opportunity to virtually join a student voice round table event on COVID on March 16th at 7:30. Administration continues to work on the high school curriculum guide.
Students are working on a pet therapy day for stress reduction for students and staff. She is looking at language on student rights policies and setting a time for the drug dog to
perform a sweep.
9.4 Board Correspondence
Bergren – Governor Reynolds declared March as Art and Education month.
Meyer – She encouraged everyone to follow the Legislative session.
10. New Business
10.1 Consider Approving the Proposed 2021-2022 School Calendar
A motion was made by Sunderman and seconded by Bergren, to table a decision on the proposed 2021-2022 school calendar. Motion carried 5-0.
10.2 Consider Amending the 2020-2021 School Calendar
A motion was made by Bergren, seconded by Sunderman, to approve amending the 2020-2021 school calendar to account for two snow days. Motion carried 5-0.
10.3 Consider Approving School Club Application Form
A motion was made by Pulliam, seconded by Bergren, to approve the district club application form. Motion carried 5-0.
10.4 Consider Approving the Name for the Building at 1180 South 16th Street
A motion was made by Sunderman, seconded by Bergren, to approve the name Cardinal Innovation Learning Center for the building at 1180 South 16th Street. Motion carried
5-0.
10.5 Consider Approving Contract with Mediacom for Internet Service
A motion was made by Pulliam, seconded by Meyer, to approve three-year contract with Mediacom for $54,000 for internet service. Motion carried 5-0.
10.6 Consider Approving Purchase Agreement with CDW Government LLC for Firewall
A motion was made by Sunderman, seconded by Bergren, to approve purchase agreement with CDW Government LLC for firewall security appliance for $44,458.76. Motion
carried 5-0.
10.7 Consider Approving Timberline Billing Service LLC Agreement
A motion was made by Pulliam, seconded by Bergren, to approve Timberline Billing Service LLC agreement for Medicaid provider. Motion carried 5-0.
10.8 Consider Approving STEM Scale Up Program Applications
A motion was made by Bergren, seconded by Sunderman, to approve the STEM Scale-Up Program applications. Motion carried 5-0.
10.9 Consider Approving iJAG Fundraiser
A motion was made by Pulliam, seconded by Bergren, to approve the iJAG St. Patrick’s Day fundraiser. Motion carried 5-0.
11. Meeting Announcements:
11.1 Our next regular meeting is on Wednesday, March 24, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
12. Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 4:40 p.m. Motion carried 5-0.
2021.03.16 - Special Meeting Minutes
2021.03.16 - Special Meeting MinutesMinutes of Special Meeting
March 16, 2021
The Board of Directors
Clarinda Community School District
Regular Meeting of the Board of Directors of Clarinda Community School District was held Tuesday, March 16, 2021, beginning at 6:30 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 6:32 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the March 10, 2021 Regular Meeting
6.2 Approve Recommendations to Hire for 2021-2022 School Year
Luke Cox as a 7-12 Principal
7. New Business
7.1 Consider Approving the First Reading of Policy 502.7, Prohibited Substances and Alcoholic Beverages – Possessing, Using, Being Under the Influence, Selling,
and/or Distributing
A motion was made by Pulliam, seconded by Bergren, to approve the first reading of policy 502.7, Prohibited Substances and Alcoholic Beverages – Possessing, Using, Being
Under the Influence, Selling, and/or Distributing. Motion carried 5-0.
7.2 Consider going into closed session to discuss the purchase or sale of a particular real estate, but only when premature disclosure could be reasonably expected to increase the price the Board would have to pay for the property or in case of a sale reduce the price the Board could receive for the property per Iowa Code 21.5(1)(j)
A motion was made by Sunderman, seconded by Bergen, to go into closed session to discuss the purchase or sale of a particular real estate, but only when premature disclosure
could be reasonably expected to increase the price the Board would have to pay for the property or in case of a sale reduce the price the Board could receive for the property per
Iowa Code 21.5(1)(j). A roll call vote was taken: Jones - Aye; Pulliam – Aye; Bergren - Aye; Meyer – Aye; Sunderman - Aye. The motion passed on a unanimous vote and the
Board entered into closed session at 6:36 p.m.
President Jones declared the Board back in open session at 7:45 p.m. after discussion.
7.3 Consider any necessary action as a result of the closed session
No action was taken.
8. Meeting Announcements:
Please note the schedule of meetings.
8.1 Our next regular meeting is on Wednesday, March 24, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
9. Adjournment
A motion was made by Sunderman, seconded by Bergman, to adjourn the meeting at 7:46 p.m. Motion carried 5-0.
2021.03.24 - Regular Meeting Minutes
2021.03.24 - Regular Meeting MinutesMinutes of Regular Meeting
March 24, 2021
The Board of Directors
Clarinda Community School District
Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, March 24, 2021, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:00 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman (via Zoom).
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Bergren, seconded by Meyer, to approve the agenda. Motion carried 5-0.
6. Open Hearing on the Proposed 2021-2022 Budget
At 4:02 pm President Jones declared the start of the hearing on the proposed 2021-2022 budget. Hearing no verbal, and receiving no written objections to the proposed 2021-2022 budget, President Jones closed the hearing at 4:03 pm.
7. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.
7.1 Approve Minutes of the March 16, 2021 Special Meeting
7.2 Approve Bills
Director Bergren found them in order.
7.3 Approve Open Enrollment Requests for 2020-2021 School Year
Open Enrollment into the district 2020-2021: 0
Open Enrollment out of the district 2020-2021: 1 South Page – first grade (Julian MacVenn)
7.4 Approve Recommendation for Resignation
Kaitlin Allen as an elementary teacher, effective end of 2020-2021 school year
8. Recognition and Reports
8.1 Cardinal Innovation Learning Center
Ken Hagen, Kristin Lewis, and Adam Heuer from OPN discussed the tentative time table of Phase 1 and presented rough sketches with spacing layout including bathrooms,
classrooms, lobby, and project areas. Student programs will include health and construction; other possible programs include robotics and dietary. Outside facade options will be
researched.
4:36 p.m. Zoom ended due to a hacker; Zoom back up at 4:44 p.m.
8.2 Activities Report
Mr. Porter attended a healthy hometown meeting; concession stands will soon offer healthy options as well. Ms. Grimm is looking at hosting a show choir camp this summer for
younger students. Softball and track athlete numbers are increasing; there is a need for additional coaches. He discussed the rental of school facilities; masks will still be
required, no limit on spectators, and CCSD will continue to follow current guidelines.
8.3 Financial Reports
Mr. Pedersen discussed the proposed budget; CCSD is right in line with surrounding school districts.
8.4 Superintendent
Mrs. Bergman shared that Dr. Lebo will be in district April 19. An entrepreneur luncheon will be April 15. iJAG will be hiring a second teacher for 9/10 grades and are looking
into hiring a third person for 7/8 grades. Work continues on curriculum guide for classes. Mr. Hill will do building walk arounds with Colby and principals to help determine
capital projects. He is looking at High School gym floor for repairs. He is working with Lawn World for football field spring care. She read a parent letter commending Coach
Allbaugh. Mr. Pedersen and her have been looking at funds for the preschool program. March 25 is the CEAM open house and she will also meet with Dr. Kinney from IWCC.
8.5 Board Correspondence
Jones – He stated Clarinda Academy will have students through third week of April. There has been no formal termination of contracts yet or a final date as a whole.
9. New Business
9.1 Consider Adopting the proposed 2021-2022 Budget
A motion was made by Sunderman, seconded by Bergren, to approve FY22 budget as presented. Motion carried 5-0.
9.2 Consider Approving a Student Club Form Application
Students Seth Oden and Chase McAndrews gave a short presentation explaining the club. A motion was made by Meyer, seconded by Bergren, to approve student request to start
Genders and Sexualities Alliance Club. Motion carried 5-0.
9.3 Consider Approving a Ninth Grade Softball Coach Position
A motion was made by Pulliam, seconded by Meyer, to approve adding a ninth grade softball coaching position. Motion carried 5-0.
9.4 Consider Approving Two Track Coach Positions
A motion was made by Sunderman, seconded by Bergren, to approve adding two track coaching positions. Motion carried 5-0.
9.5 Consider Approving Green Hills AEA Grant Application for SBI at the High School
A motion was made by Bergren, seconded by Meyer, to approve Green Hills AEA grant application for School-Based Interventionist at the High School. Motion carried 5-0.
9.6 Consider Approving the Second and Final Reading of Policy 502.7, Prohibited Substances and Alcoholic Beverages – Possessing, Using, Being Under the Influence,
Selling, and/or Distributing
A motion was made by Meyer, seconded by Bergren, to approve the second and final reading of policy 502.7, Prohibited Substances and Alcoholic Beverages – Possessing,
Using, Being Under the Influence, Selling, and/or Distributing. Motion carried 5-0.
9.7 Consider Approving the First Reading of the 300 Series of Policy
A motion was made by Pulliam, seconded by Bergren, to approve the first reading of the 300 series of policy. Motion carried 5-0.
9.8 Consider going into closed session to discuss the purchase or sale of a particular real estate, but only when premature disclosure could be reasonably expected to
increase the price the Board would have to pay for the property or in case of a sale reduce the price the Board could receive for the property per Iowa Code 21.5(1)(j)
A motion was made by Bergren, seconded by Meyer, to go into closed session to discuss the purchase or sale of a particular real estate, but only when premature disclosure could
be reasonably expected to increase the price the Board would have to pay for the property or in case of a sale reduce the price the Board could receive for the property per Iowa
Code 21.5(1)(j). A roll call vote was taken: Jones - Aye; Pulliam – Aye; Bergren - Aye; Meyer – Aye; Sunderman - Aye. The motion passed on a unanimous vote and the Board
entered into closed session at 5:44 p.m.
Meyer left the closed session at 7:20 p.m.
President Jones declared the Board back in open session at 7:27 p.m. after discussion.
9.9 Consider any necessary action as a result of the closed session
No action was taken.
10. Meeting Announcements:
10.1 Our next regular meeting is on Wednesday, April 14, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
11. Adjournment
A motion was made by Bergren, seconded by Pulliam, to adjourn the meeting at 7:28 p.m. Motion carried 4-0.
2021.04.14 - Regular Meeting Minutes
2021.04.14 - Regular Meeting MinutesMinutes of Regular Meeting
April 14, 2021
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, April 14, 2021, beginning at 4:00 PM in the McKinley Central Office for Board.
1. Call to Order
President Jones called the meeting to order at 4:01 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Bergren (via phone), Meyer, and Sunderman. Absent: Vice President Pulliam.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 4-0.
6. Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Meyer, to approve the consent agenda items. Motion carried 4-0.
6.1 Approve Minutes of the March 24, 2021 Regular Meeting
6.2 Approve Bills
Director Meyer found the bills in order.
6.3 Approve Open Enrollment Requests for 2021-2022 School Year
Open Enrollment into the district 2021-2022: 3 South Page, Kindergarten (Kyper Parrott, Ellen Cabbage, and Reese Cabbage); 1 Stanton, twelfth grade (Aubrey Herzberg);
2 Bedford, fifth grade (Cheyenne Rauch) and ninth grade (Colton Schafer); 2 Southwest Valley, Kindergarten (John Homan) and fifth grade (Joseph Homan)
Open Enrollment out of the district 2021-2022: 1 Southwest Valley, fifth grade (Srenna Nelson)
6.4 Approve Special Education Contracts
CCSD: South Page, Southwest Valley and Stanton School Districts
6.5 Approve Recommendations to Hire for 2021-2022 School Year
Amy Wood as a High School Science Teacher effective August 2021
Dustin Piper as a Paraprofessional effective April 26, 2021 and Special Education Teacher effective August 2021.
Justin Ridnour as Assistant Track Coach effective immediately
Roger Williams as Assistant Track Coach effective immediately
Josh Woods as Assistant Softball Coach effective 2021 summer season
6.6 Approve Recommendation for Resignation
Jaedra Heiny as Middle School Assistant Girls Basketball Coach effective immediately
Rod Williams as High School Assistant Football Coach effective immediately
Colby Pedersen as Director of Finance effective April 30, 2021
Ajia Whipp as Middle School Band Director effective at the end of the 2020-21 school year
Clarissa Heck as Third Grade Teacher effective at the end of the 2020-21 school year
Shannon Almelien as High School Guidance Counselor at the end of the 2020-21 school year
7. Recognition and Reports
7.1 Maintenance Report
Mr. Hill discussed the capital project list which includes classroom carpet and paint; roof top units for high school band/wrestling wing; glycol system for auditorium chiller;
resurfacing track; concrete at CILC; replacing locker room showers; refinish wrestling locker room floors; LED lighting; and adding irrigation watering zones for practice
field. He will seek pricing for new boys’ athletic lockers and bring back to the Board.
7.2 Cardinal Innovation Learning Center
Mrs. Bergman, Mr. Hill and Mr. McCall met concerning the student construction area and needs. A meeting with Story Construction to walk through finances will be set soon.
7.3 CCSD Committee Report
Meyer reported the Policy Committee has met several times to review the 300 series and are currently working on reviewing the 400 series and IASB policy primers due to
Legislative and law changes.
7.4 Financial Reports
Mr. Pedersen reported the majority of March taxes have been received. He has reviewed the audit from the state auditor; it went well. He sent out three RPFs for future audits
and he recommends Nolte, Cornman, and Johnson P.C. District copier lease ends in July; district received bids came from Counsel and Access Systems. ESSER III funds will be
coming out soon and there will be guidance for spending. This funding cannot be claimed until previous ESSER funds have been spent.
7.5 Superintendent
Mrs. Bergman reported Dr. Lebo will be in the district on April 19 to visit with students and staff. Two STEM scale-up grants for Garfield and High School were approved. Mr.
Pedersen, Mrs. Wellhausen, and she will be meeting with Lexie Davies, homeschool program liaison, to discuss supporting students. Dr. Kinney from IWCC offered area schools
to share a Career Counselor; she will be discussing this with him for CCSD to help with career readiness. CCSD staff and Green Hills AEA are working on paperwork to become
a Title I school. Hiring continues for open district positions.
7.6 Board Correspondence
Meyer – She has been in communication with Representative Dolecheck and Senator Costello concerning charter schools. She encouraged everyone to continue to send
correspondence to them. At the first Clarinda Legislative session it was suggested to expand Clarinda Academy site as an in-house drug and alcohol rehab and domestic abuse
center.
Bergren – She wished theater group to “break a leg” for its play performances this weekend.
8. New Business
8.1 Consider Approving Fiscal Year 2020 District Audit
A motion was made by Sunderman, seconded by Bergren, to approve the FY20 district audit. Motion carried 4-0.
8.2 Consider Approving Auditor Contract for Fiscal Years 2021-2023
A motion was made by Meyer, seconded by Sunderman, to approve the contract for annual auditing services to Nolte, Cornman & Johnson, P.C. for fiscal years 2021, 2022,
and 2023. Motion carried 4-0.
8.3 Consider Approving Proposal from Lawn World for Football Field Maintenance
A motion was made by Sunderman, seconded by Bergren, to approve the proposal from Lawn World for football field maintenance for $8703.67. Motion carried 4-0.
8.4 Consider Approving the Management and Operation of Therapeutic Classroom Agreement with Greenhills AEA
A motion was made by Meyer, seconded by Sunderman, to approve the Management and Operation of Therapeutic Classroom Agreement with Greenhills AEA for the 2021-
2022 school year. Motion carried 4-0.
8.5 Consider Approving Operational Sharing Agreement with Green Hills AEA for .40 Master Social Worker (MSW)
A motion was made by Sunderman, seconded by Bergren, to approve the Green Hills AEA Master Social Worker (MSW) agreement for the 2021-22 school year. Motion carried
4-0.
8.6 Consider Approving the School-Based Interventionist (SBI) Agreement with Green Hills AEA
A motion was made by Meyer, seconded by Bergren, to approve the School-Based Interventionist (SBI) agreement with Green Hill AEA for the 2021-2022 school year. Motion
carried 4-0.
8.7 Consider Approving a Donation of a Keyboard and Accessories
A motion was made by Sunderman, seconded by Meyer, to approve the keyboard and accessories to the district’s music department from an anonymous donor. Motion carried
4-0.
8.8 Consider Approving Resolution to Set Hearing for the Sale of District Property
A motion was made by Meyer, seconded by Bergren, to approve the resolution to set May 12, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place for
a public hearing on the sale of PARCEL “A” OF LOT 13, CLARINDA INDUSTRIAL DEVELOPMENT CORPORATION PLAT 1, CITY OF CLARINDA, IOWA. A roll call
vote was taken: Jones - Aye; Bergren - Aye; Meyer - Aye; Sunderman - Aye. Motion carried.
8.9 Consider Approving the Three-Year Copy Machine Lease with Counsel
A motion was made by Sunderman, seconded by Meyer, to approve the three-year copy machine lease with Counsel. Motion carried 4-0.
8.10 Consider Approving the Second and Final Reading of the 300 Series of Policy
A motion was made by Bergren, seconded by Sunderman, to approve the second and final reading of the 300 series of policy. Motion carried 4-0.
9. Meeting Announcements:
9.1 Our next regular meeting is on Wednesday, April 28, 2021 at 4:00 p.m. in the Boardroom at McKinley.
10. Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 5:08 p.m. Motion carried 4-0.
2021.04.19 - Special Meeting Minutes
2021.04.19 - Special Meeting MinutesMinutes of Special Meeting
April 19, 2021
The Board of Directors
Clarinda Community School District
A Special Meeting of the Board of Directors of Clarinda Community School District was held Monday, April 19, 2021, beginning at 4:30 PM in the McKinley Central Office for Board.
1. Call to Order
President Jones called the meeting to order at 4:38 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Bergren, seconded by Sunderman, to approve the agenda. Motion carried 5-0.
6. New Business
6.1 Consider going into closed session per Iowa Code 21.5(1)(i)
A motion was made by Pulliam seconded by Bergren, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i). A roll call vote was taken: Jones - Aye; Pulliam - Aye; Bergren - Aye; Meyer – Aye; Sunderman - Aye. The motion passed on an unanimous vote and the Board entered into closed session at 4:40 pm.
President Jones declared the Board back in open session at 7:10 pm after discussion.
7. Consider any necessary action as a result of the closed session.
No action was taken.
8. Adjournment
A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 7:11 p.m. Motion carried 5-0.
2021.04.28 - Regular Meeting Minutes
2021.04.28 - Regular Meeting MinutesMinutes of Regular Meeting
April 28, 2021
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, April 28, 2021, beginning at 4:00 PM in the McKinley Central Office for Board.
1. Call to Order
President Jones called the meeting to order at 4:00p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Meyer, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the April 14, 2021 Regular Meeting
6.2 Approve Minutes of the April 19, 2021 Special Meeting
6.3 Approve Bills
Director Meyer found them in order.
6.4 Approve Open Enrollment Requests for 2021-2022 School Year
Open Enrollment into the district 2021-2022: 1 Shenandoah, kindergarten (Zoey Shaw); 2 Villisca, kindergarten (Jamison Fichter) and junior kindergarten (Cooper Thompson);
1 South Page, kindergarten (Parker Gladman); and 1 Bedford, kindergarten (Kaiyah Glidden)
Open Enrollment out of the district 2021-2022: 1 Bedford, kindergarten (Weston Minor)
6.5 Approve Recommendations to Hire for 2021-2022 School Year
Connor Hanafan as a High School Assistant Football Coach effective August 2021
6.6 Approve Recommendation for Resignation
Kelly McQueen as Preschool Teacher effective at the end of 2020-2021 school year
Suzanne Smith as Food Service Secretary effective April 30, 2021
7. Recognition and Reports
7.1 Clarinda Academy Report
Mrs. Wellhausen thanked Mr. Hill and his staff for moving items. Title I funds will be used to purchase items such as books and equipment for classrooms. Student records
have been moved to Central Office.
7.2 Cardinal Innovation Learning Center
Mrs. Bergman reported that Dr. Lebo was not able to visit the district but Greg Jones, Gary McClarnon, Amy McQueen, and three iJAG representatives were present to view
projects and talk to students and staff. They viewed the Construction class’ viewing deck progress at the high school and trim, cabinetry and counter top work at the new city
hall, and they also viewed elementary students’ projects.
7.3 CCSD Committee Reports
Policy committee finished Policy Primers and will be working with 400 series next.
7.4 Superintendent
Mrs. Bergman reported facial coverings will be worn and temperatures be taken for the rest of the year. High School curriculum guide is close to be completed. She toured Pella
Corporation and visited with the plant manager about student programming, registered apprenticeships and internships, and she met with an Agriland representative about job
shadows, scholarships, programs and donations.
7.5 Board Correspondence
Meyer – She was excited that Prom could happen; there were a lot of handsome and beautiful students. Returning to normalcy is important.
Pulliam –FFA had a large representation at the state level; staff and students are doing a great job. Praise to all staff and students with all the different learning forms, such as
iJAG. Partnerships are growing. Spring sports are having success. Thankful to staff who has worked on the Return To Learn Plan.
Jones – He gave kudos to FFA staff and students for their hard work. Mr. Johnson and students have volunteered to help with the CRHC Sprout’s Garden. At the tour it was
impressive to see the younger students articulate well; it is a reflection on the staff. Coaches are doing tremendous job and nice to see the high number of athletes.
8. New Business
8.1 Consider Approving Grant Applications
A motion was made by Sunderman, seconded by Bergren, to approve the POET grant and We are Innovators grant applications. Motion carried 5-0.
8.2 Consider Approving the Recycling, Disposal, and/or Sale of Items from the Clarinda Academy
A motion was made by Pulliam, seconded by Meyer, to approve the recycling, disposal, and/or sale of Clarinda Academy items. Motion carried 5-0.
8.3 Consider Setting Public Hearing on the District’s 2020-2021 Amended Budget Proposal
A motion was made by Bergren, seconded by Sunderman, to set the public hearing for May 26, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place
for the proposed 2020-2021 amended budget proposal. Motion carried 5-0.
8.4 Consider Setting Public Hearing to Approve the Proposed 2021-2022 School Calendar
A motion was made by Bergren, seconded by Meyer, to set the public hearing for May 26, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place for
the proposed 2021-2022 school calendar. Motion carried 5-0.
8.5 Consider Approving Base Pay for 2021-2022 per the 2018-2022 Master Agreement with the Clarinda Education Association
A motion was made by Sunderman, seconded by Meyer, to approve the base pay of $36,475 for the 2021-2022 with the Clarinda Education Association. Motion carried 5-0.
8.6 Consider Approving the 2020-2021 Health Insurance Rates with ISEBA
Sunderman suggested bringing ISEBA to CCSD next year to discuss insurance since it has been a couple of years.
A motion was made by Meyer, seconded by Bergren, to approve the 2021-2022 health insurance rates as presented and keep the 750 and 1500 plans. Motion carried 5-0.
8.7 Consider Approving Revised Return to Learn Plan
A motion was made by Bergren, seconded by Meyer, to approve the Revised Return to Learn Plan. Motion carried 5-0.
8.8 Consider Approving Clarinda Community Schools Enrichment Learning Opportunities Programing
A motion was made by Sunderman, seconded by Bergren, to approve the Clarinda Community Schools Enrichment Learning Opportunities Programming. Motion carried 5-0.
8.9 Consider Approving the 2021 Graduates
A motion was made by Pulliam, seconded by Bergren, to approve the 2021 graduates pending successful completion of the graduation requirements as set forth by the Board
of Education. Motion carried 5-0.
8.10 Consider Approving a Middle School Track Volunteer Coach for Spring 2021
A motion was made by Meyer, seconded by Bergren, to approve Mike Butt as a volunteer middle school track coach for spring 2021. Motion carried 5-0.
8.11 Consider Approving the First Reading of the Attached Policy Primers
A motion was made by Bergren, seconded by Sunderman, to approve the first reading of the policy primers as presented. Motion carried 5-0.
9. Meeting Announcements:
9.1 Our next regular meeting is on Wednesday, May 12, 2021 at 4:00 p.m. in the Boardroom at McKinley.
10. Adjournment
A motion was made by Meyer, seconded by Bergren, to adjourn the meeting at 4:38 p.m. Motion carried 5-0.
11. Consider Approving Exempt Session in Accordance with Iowa Code Section 21.9 to discuss strategy matters relating to employment conditions of employees not covered by the collective bargaining law.
2021.05.12 - Regular Meeting Minutes
2021.05.12 - Regular Meeting MinutesMinutes of Regular Meeting
May 12, 2021
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, May 12, 2021, beginning at 4:00 PM in the McKinley Central Office for Board.
1. Call to Order
President Jones called the meeting to order at 4:02 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting. Kim Williams spoke on the resignation of Joshua Porter and the leadership of superintendent Bergman. Cindy Van Fosson shared her concern where the school district has been the last five years and where it is headed. Karmen Moses thanked the Board and shared concern on loosing invested people and families in the community. Kayla Hagey spoke on needing change in the district. Karlee Barlow spoke on the disappointment and lack of communication in the district.
5. Approval of Agenda
A motion was made by Bergren, seconded by Sunderman, to amend the agenda to cancel the public hearing and remove new business item 9.9, Approve Resolution for the Sale of District Property, due to the purchase offer being rescinded. Motion carried 5-0.
A motion was made by Sunderman, seconded by Bergren, to approve the agenda as amended. Motion carried 5-0.
6. Public Hearing on the Proposed Sale of Property for $75,000.00 to Chad Wellhausen
Due to Mr. Wellhausen rescinding his proposed offer, the public hearing was canceled.
7. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
7.1 Approve Minutes of the April 28, 2021 Regular Meeting
7.2 Approve Bills
Director Bergren found the bills in order.
7.3 Approve Open Enrollment Requests for 2020-2021 School Year
Open Enrollment into the district 2020-2021: 0
Open Enrollment out of the district 2020-2021: 1 Red Oak, tenth grade (Joslyn Shum)
7.4 Approve Recommendations to Hire for 2021-2022 School Year
Casey Hill as Summer Mower
Tom Smith as Summer Painter
Adam Whitaker as Custodial Personnel
Alex Woodruff as Custodial Personnel
Nevi Zerkle as Middle School Band Director
7.5 Approve Recommendation for Resignation
Jason Armstrong as Elementary Teacher effective at the end of the 2020-21 school year
Tucker Morrison as Assistant Maintenance Director effective at the end of the 2020-21 school year
Josh Porter as Assistant Principal/Athletic Director/Transportation Director effective at the end of the 2020-21 school year
Sandy Porter as Elementary PE Teacher effective at the end of the 2020-21 school year
7.6 Approve removing authorizations for Colby Pedersen from all PCSB accounts
8. Recognition and Reports
8.1 Maintenance Report
Mr. Hill reported on the water main break in the high school’s boiler room; a new line was installed. No damage was found to any public area, classrooms, or electrical. He
recommends the two new hires on the agenda. He continues to work on getting quotes for upcoming projects and will present at the next meeting.
8.2 Staff Recognition
President Jones recognized the district’s retiring staff: Cheryl Beaver (FCS teacher), Mike Crawford (custodial staff), Karen Hackett (custodial staff), and Cynthia Opperman
(elementary principal). They have a combined 108 years of service in our district. The district appreciates and thanks each of them for their service.
8.3 Board Recognition
Mrs. Bergman thanked the Board for their volunteer time, service to the district, and putting students first.
8.4 Financial Reports
Reports are attached to the agenda.
8.5 Superintendent
Mrs. Bergman thought the day went well with the High School staff at Garfield. She thanked the Porter’s for their service to the district. Mrs. Almelien shared ISASP preliminary
results for the whole district; further results will come in September. Science is only assessed in grades fifth, eighth and tenth. Cassie spoke on Maria Fleming from LeaderInMe
being at Garfield. Staff is excited to give students leadership opportunities and empowering them. Ms. Fleming also met with the instructional coaches, school counselors and
new principals to discuss strengths, the LeaderInMe process and future professional development.
8.6 Board Correspondence
Meyer – Congratulations to Isaac Jones for making 6’6”. Good luck to the spring athletes. Congratulations to the Middle and High School bands for receiving ones.
9. New Business
9.1 Consider Approving the Payment Application from JR & Co.
A motion was made by Sunderman, seconded by Bergren, to approve the payment application from JR & Co. for $53,256.13 for the high school roof. Motion carried 5-0.
9.2 Consider Approving 2021-2022 Compensation for Non-certified Staff
A motion was made by Meyer, seconded by Pulliam, to approve an hourly increase of .45 cents for non-certified staff for the 2021-2022 school year. Motion carried 4-0.
Sunderman abstained.
9.3 Consider Approving 2021-2022 Compensation for Administrative
A motion was made by Pulliam, seconded by Sunderman, to approve a 1.55% increase for the administration for the 2021-2022 school year with the exception of the new
elementary and high school principals, and employees hired less than 60 days. Motion carried 4-0. Meyer abstained (due to family member being hired within 60 days).
9.4 Consider Approving 2021-2022 28E Agreement with Stanton for FCS Teacher
A motion was made by Pulliam, seconded by Sunderman, to approve 28E agreement with Stanton for FCS teacher for the 2021-2022 school year. Motion carried 5-0.
9.5 Consider approving 2021-2022 AEA Purchasing Agreement
A motion was made by Bergren, seconded by Meyer, to approve the 2021-2022 AEA purchasing agreement. Motion carried 5-0.
9.6 Consider Approving iJAG Memorandum of Understandings
A motion was made by Pulliam, seconded by Meyer, to approve both iJAG Memorandum of Understandings for the 2021-2022 school year. Motion carried 5-0.
9.7 Consider Approving Service Agreement with West Central Community Action
A motion was made by Meyer, seconded by Bergren, to approve the 2021-2022 service agreement with West Central Community Action. Motion carried 5-0.
9.8 Consider Approving the 28E Shared Agreement with Shenandoah for ELL Services
A motion was made by Sunderman, seconded by Pulliam, to approve the 28E shared agreement with Shenandoah for ELL for. 375 FTE. Motion carried 5-0.
9.9 Consider Approving Resolution for the Sale of District Property
Board amended the agenda to remove this item from the agenda due Mr. Wellhausen rescinding his offer.
9.10 Consider Approving the Second and Final Reading of the Attached Policy Primers
A motion was made by Bergren, seconded by Meyer, to approve the second and final reading of the Policy Primers as presented. Motion carried 5-0.
10. Meeting Announcements:
10.1 Our next regular meeting is on Wednesday, May 26, 2021 at 4:00 p.m. in the Boardroom at McKinley.
11. Adjournment
A motion was made by Bergren, seconded by Sunderman, to adjourn the meeting at 4:59 p.m. Motion carried 5-0.
2021.05.17 - Special Meeting Minutes
2021.05.17 - Special Meeting MinutesClarinda Community School District
Special Meeting
Monday, May 17, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom)
Agenda
1. Call to Order
President Jones called the meeting to order at 4:00 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting. Scott Honeyman shared concerns on transparency related to the Return to Learn Program, purchasing decisions, and staff retention and promotion tactics. He also shared concern on communication with the superintendent and Board. Jade Hagey thanked the Board for their job and he voiced concern with the leadership of the district and the path the district is going down. Nicole Derry complimented teachers and shared concerns about district decisions; she wants to see Cardinal Pride.
5. Approval of Agenda
A motion was made by Meyer, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Recommendation for Resignation
Michael Crawford as Custodian effective at the end of the 2020-21school year
7. New Business
7.1 General Discussion of Return to Learn Plan
A survey was sent to staff asking their opinion of continuing to wear masks or not for the remainder of the current school year; 90 staff members chose to participate. Pulliam
stated that 62.2% of staff agreed that masks should continue to be worn and 37.8% were against continuing to wear them. CDC recommends school districts continue wearing
masks and IDPH suggests families and students decide whether to wear masks or not. After discussion, the Board agreed to maintain the current Return to Learn Plan; masks will
be worn the rest of the 2020-2021 school year.
7.2 Consider Any Necessary Action as a Result of the Discussion
No action was taken.
7.3 General Discussion of IWCC Partnership Opportunities
The press release will be sent Tuesday as soon as Dr. Kinney finalizes it. Pulliam explained Dr. Kinney and IWCC would like to advance the learning opportunities to students by
partnering with CCSD and businesses. Many career fields are of interest to both CCSD and IWCC; both Boards are excited to grow the programs. Meyer said one of the
strategic goals has been to build the CTE programs and this is a way to do that. Jones said this is a win-win for students, CCSD and IWCC, and will go beyond Clarinda to
include other area school districts. Bergman said the iJAG program will fit nicely into this along with a career counselor. Jones said the community will be tied in for an advisory
committee along with business partners. Sunderman said timeline needs to be sooner rather than later; working with IWCC is a cost savings and staff has teaching opportunities.
Bergman said collaboration with Green Hills AEA will be done; they have a lot of resources and may look at having offices on campus as well. Bergren said timing and cost
savings has been rough not being able to communicate sooner. There will need to be a lease agreement with IWCC, work sessions with the Board and stakeholder meetings.
Jones said it is a work in motion and need to get things lined up for this fall; there will be pivoting in the future depending on what needs arise for students.
7.4 Consider Any Necessary Action as a Result of the Discussion
No action taken.
8. Meeting Announcements:
Please note the schedule of meetings.
8.1 Our next regular meeting is on Wednesday, May 26, 2021 at 4:00 p.m. in the Boardroom at McKinley.
9. Adjournment
A motion was made by Bergren, seconded by Meyer, to adjourn the meeting at 4:45 p.m. Motion carried 5-0.
2021.05.26 - Regular Meeting Minutes
2021.05.26 - Regular Meeting MinutesMinutes of Regular Meeting
May 26, 2021
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, May 26, 2021, beginning at 4:00 PM in the McKinley Central Office for Board.
1. Call to Order
President Jones called the meeting to order at 4:00 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following Board members were present: President Jones, Vice President Pulliam, Bergren, and Meyer. Sunderman absent.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting. Jared Riddle voiced concerns about staff resignations and Board decisions; he gave prepared resignation sheets to the Board members and Mrs. Bergman. Chari Bix voiced concern about board meeting times and the number of teacher turn overs. Denise Jago shared concerns about lack of communication. Laura Tumak yielded her two minute time to Jared Riddle.
Sunderman entered at 4:04 p.m.
5. Approval of Agenda
A motion was made by Meyer, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Public Hearing on the Proposed 2020-2021 Amended Budget
At 4:11 p.m. President Jones declared the start of the hearing on the proposed 2020-2021 amended budget. Hearing no verbal, and receiving no written objections to the proposed 2020-2021 amended budget, President Jones closed the hearing at 4:12 p.m.
7. Open Hearing on the Proposed 2021-2022 School Calendar
At 4:13 p.m. President Jones declared the start of the hearing on the proposed 2021-2022 school calendar. Hearing no verbal, and receiving no written objections to the proposed 2021-2022 school calendar, President Jones closed the hearing at 4:14 p.m.
8. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.
8.1 Approve Minutes of the May 12, 2021 Regular Meeting
8.2 Approve Minutes of the May 17, 2021 Special Meeting
8.3 Approve Bills
Director Bergren found the bills in order.
8.4 Approve Open Enrollment Requests for 2021-2022 School Year
Open Enrollment into the district 2021-2022: 0
Open Enrollment out of the district 2021-2022: 1- Essex ninth grade (Harmony Sickler)
8.5 Approve Recommendation for Resignation
JennaLee Bramble as a paraprofessional, effective at the end of the 2020-2021 school year
Christi Breach as a paraprofessional, effective at the end of the 2020-2021 school year
William Nook as Custodian, effective at the end of the 2020-2021 school year
Daniel Happe as High School teacher, effective at the end of the 2020-2021 school year
Chris Dyer as High School teacher, effective at the end of the 2020-2021 school year
Courtney Madison as Elementary Special Education teacher, effective at the end of the 2020-2021 school year
9. Recognition and Reports
9.1 Maintenance Report
Mr. Hill shared the cost of the glycol system for the auditorium chiller is higher than expected; the company suggested a yearly service agreement where twice a year they would
come to open and close the system. The sidewalk at Clarinda Innovation Learning Center needs repaired. He is getting pricing on showers, exhaust system, partitions and
lockers. Irrigation on practice field is in the works. To increase building security, the card readers need to be moved to outside the doors; he will give a recommendation from
Walsh Security next meeting. Two sheds at Garfield and High School are not worth repairing; both will be taken down along with replacing fencing at High School. A few trees
on district property will need taken down due to Ash borer.
9.2 Homeschool Liaison Report
Lexy Davies shared about meeting with homeschool families; she encourages dual enrollment. She would like to see CCSD partner with Iowa State University Extension and
Outreach with student programs and is excited about CCSD partnering with IWCC.
9.3 FAST Report
Mrs. Eberly and Mrs. Bix shared the FAST results. Throughout the year 111 students were served in Title 1 and 102 students will start with services in the fall. Results show that
some students are behind due to COVID but progress is being made.
9.4 Cardinal Innovation Learning Center
Facilities committee and Mrs. Bergman will be meeting with a potential partner to discuss partnerships with the community. Being a STEM Best Partner school, CCSD will be
highlighted and have a ribbon cutting at High School viewing deck; Strategic America is the media group that will do newspaper, radio and TV recognition as well.
9.5 CCSD Committee Reports
Finance - Meyer spoke on ESSER funds and rules to be followed to spend the funds.
Legislation – Vouchers for charter schools were denied. Currently, there are two applications for charter schools in Des Moines area who are targeted with high-risk students.
9.6 Superintendent
Mrs. Bergman met with Elaine Farwell concerning the Craft Carnival using school buildings. Focus has been on supporting students and their behavior; next year principals will
be in classrooms to better understand student behavior. She is looking at possibly adding PK-6 and 7-12 Behavior Interventionalist to help support behavior and assisting with
504 plans. Interviews were done for PE and Special Education positions; athletic and activity support for coaches and teachers is next.
9.7 Board Correspondence
Jones – He read a letter from the mayor thanking the construction class for their work at the new city hall. The viewing deck at the high school looks awesome. Upon review of
the recording from the last Board open forum, it was revealed that a false, defamatory statement was made. Please let the record reflect this fact: The Clarinda Community
School District Return to Learn Plan was submitted on time for state reporting purposes. Vice President Pulliam and he have been in talks with district counsel and Iowa
Association of School Boards (IASB); the intent is to have a work session in June to discuss district policies along with roles and responsibilities of the Board, staff, and
administration. Staff and community members are welcome to attend but will not be able to participate at this initial meeting. This will be the last Board meeting public
comments will be allowed to deviate from active Board policy and posted meeting agenda items. Policy must be followed during open forum and only comments pertaining
to the posted agenda will be allowed. He wants to hear public and staff concerns but proper channels must be followed.
Pulliam gave kudos to staff and students who worked on the viewing deck. Graduation was a great day of celebration. Congratulations to the track teams who went to state. She
thanked the Board for their time and effort on the voucher resolution.
Meyer complimented Pulliam for her speech at graduation. She congratulated the students who received scholarships and awards; there was over $60,000 awarded. It has been
an exciting spring for athletics and band.
Bergren attended and enjoyed graduation. Congratulations to the graduates; half of the class had 3.0 or higher as a GPA.
10. New Business
10.1 Consider Adopting the Proposed 2020-2021 Amended Budget
A motion was made by Bergren, seconded by Meyer, to approve and adopt the proposed 2020-2021 amended budget as presented. Motion carried 5-0.
10.2 Consider Approving the Proposed 2021-2022 School Calendar
A motion was made by Pulliam, seconded by Sunderman, to approve the 2021-2022 school calendar. Motion carried 5-0.
10.3 Consider Approving 2021-2022 Licensed Staff Handbook
A motion was made by Sunderman, seconded by Bergren, to approve the 2021-2022 Licensed Staff Handbook. Motion carried 5-0.
10.4 Consider Approving Bid of High School Track Overlay
A motion was made by Meyer, seconded by Sunderman, to approve the bid from Midwest Tennis and Track for $129,375 to resurface the high school track. Motion carried 5-0.
10.5 Consider Approving Replacing HVAC Units at High School
A motion was made by Bergren, seconded by Meyer, to approve the bid from Wallin Plumbing and Heating for $70,844 to replace three roof top units on the High School
band and wrestling wing. Motion carried 5-0.
10.6 Consider Approving Adding 1 FTE for a Special Education Position
A motion was made by Sunderman, seconded by Meyer, to approve adding 1 FTE for a special education position for the 2021-2022 school year. Motion carried 5-0.
10.7 Consider Approving Director of Student Service Contract for Four Days
A motion was made by Pulliam, seconded by Bergren, to approve adding a fourth day to the Director of Student Service contract. Motion carried 5-0.
10.8 Consider Approving the First Reading of the Employee Complaint Form
A motion was made by Bergren, seconded by Meyer, to approve the first reading of the general complaint form as 213R2, 307R1, 401.4R1 and 402.5R1. Motion carried 5-0.
11. Meeting Announcements:
Please note the schedule of meetings.
11.1 Our next regular meeting is on Wednesday, June 9, 2021 at 4:00 p.m. in the Boardroom at McKinley.
12. Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 5:09 p.m. Motion carried 5-0.
2021.06.09 - Regular Meeting Minutes
2021.06.09 - Regular Meeting MinutesMinutes of Regular Meeting
June 9, 2021
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, June 9, 2021, beginning at 4:00 PM in the McKinley Central Office for Board.
1. Call to Order
President Jones called the meeting to order at 4:00 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following Board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the May 26, 2021 Regular Meeting
6.2 Approve Bills
Director Meyer found the bills in order.
6.3 Approve Special Education Contracts
Bedford Community School District
6.4 Approve Recommendations to Hire for 2021-2022 School Year
Jared Bevins as an elementary PE teacher
Mary Cox as a special education teacher
Matt Darrah as iJAG 11/12 Specialist
Nicole Berning as iJAG 7/8 Specialist
6.5 Approve Position Transfer for 2021-2022 School Year
Collin Bevins from iJAG 11/12 Specialist to 9/10 iJAG Specialist
Allison Bix from Title I to second grade teacher
Mackenzie Clark from Title I to third grade teacher
Jaedra Heiny from sixth grade teacher to Title I
Kenzie Beery from third grade teacher to Title I
7. Recognition and Reports
7.1 POET Grant
CCSD received $1000 from POET for its Never Satisfied Community Grant for STEM and innovation.
7.2 Cardinal Innovation Learning Center
Mrs. Bergman and Mrs. VandenBosch have written several grants to help support next year’s entrepreneur course.
7.3 CCSD Committee Reports
Policy Committee will be meeting this month.
7.4 Finance Report
Meyer thanked Mrs. Maxwell for her help with the finances.
7.5 Superintendent
Mrs. Bergman stated there is continued learning about ESSER and CARES funds along with ISFIS (Iowa School Finance Information Services) webinars. CCSD received the
Decategorization/Community Partnerships for Protecting Children grant which help with the Yoga and Mindfulness Program for staff and students. She is finishing Leadership
Iowa this week. Mr. Cox and Mrs. Ehlers are gearing up for new school year.
7.6 Board Correspondence
Bergren - She gave praise to the High School Student Council and Seniors for their fundraising and work of 20 new beds for the Sleep in Heavenly Peace organization.
Meyer – She complimented all the summer activities.
Jones – He discussed being misquoted and appreciated KMA correcting it. He asked staff, students, and the community to go to the source for facts and to follow policies for
public comment and concerns. Personnel matter is confidential by law and cannot be discussed. He encouraged everyone to attend the work session with IASB and counsel on
June 23.
8. New Business
8.1 Consider Approving an Agreement for Independent Contractor for District Financial Work
A motion was made by Pulliam, seconded by Bergren, to approve the agreement with Colby Pedersen for assistance with district financial and business operations for $3700.
Motion carried 5-0.
8.2 Consider Approving Iowa State University Memorandum of Understanding
A motion was made by Sunderman, seconded by Meyer, to approve Iowa State University Memorandum of Understanding. Motion carried 5-0.
8.3 Consider Approving Changes to Master Agreement for Vocal and Band
A motion was made by Sunderman, seconded by Bergren, to table the Vocal Music Middle and High School and Middle School Band changes to the Master Agreement until the
July 14 meeting. Motion carried 5-0.
8.4 Consider Approving Additional Compensation for the Food Service Director to Manage South Page
A motion was made by Meyer, seconded by Bergren, to approve $1500 stipend for the food service director to assist South Page. Motion carried 5-0.
8.5 Consider Approving Page County Fair Partnership Agreement
A motion was made by Meyer, seconded by Bergren, to table the Page County Fair Partnership Agreement until the July 14 meeting. Motion carried 5-0.
8.6 Consider Approving the Payment of FY20 Outstanding Bills
A motion was made by Pulliam, seconded by Sunderman, to approve the payment of FY20 outstanding bills. Motion carried 5-0.
8.7 Consider Approving the Second and Final Reading of the Employee Complaint Form
A motion was made by Bergren, seconded by Meyer, to approve the second and final reading of the general complaint form as 213R2, 307R1, 401.4R1 and 402.5R1. Motion
carried 5-0.
9. Meeting Announcements:
9.1 The next meeting will be a work session with IASB on Wednesday, June 23, 2021 at 4:00 p.m. in the Middle School Commons.
9.2 The next regular meeting is on Wednesday, July 14, 2021 at 4:00 p.m. in the Boardroom at McKinley.
10. Adjournment
A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 4:28 p.m. Motion carried 5-0.
2021.06.23 - Regular Meeting Minutes
2021.06.23 - Regular Meeting MinutesMinutes of Regular Meeting
June 23, 2021
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, June 23, 2021, beginning at 5:30 PM in the Middle School Commons.
1. Call to Order
President Jones called the meeting to order at 6:24 p.m. (Work Session went longer than expected.)
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following Board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Approval of Agenda
A motion was made by Sunderman, seconded by Bergen, to approve the agenda. Motion carried 5-0.
5. Consider Consent Agenda Items
A motion was made by Bergren, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.
5.1 Approve Minutes of the June 9, 2021 Regular Meeting
5.2 Approve Bills
6. New Business
6.1 Consider going into closed session per Iowa Code 21.5(1)(i)
A motion was made by Sunderman, seconded by Bergren, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i). A roll call vote was taken: Jones - Aye; Pulliam - Aye; Bergren - Aye; Meyer – Aye; Sunderman - Aye. The motion passed on an unanimous vote and the Board entered into closed session at 6:27 pm.
President Jones declared the Board back in open session at 7:52 pm after discussion.
6.2 Consider any necessary action as a result of the closed session.
No action was taken.
7. Meeting Announcements:
7.1 The next regular meeting is on Wednesday, July 14, 2021 at 4:00 p.m. in the Boardroom at McKinley.
8. Adjournment
A motion was made by Meyer, seconded by Sunderman, to adjourn the meeting at 7:53 p.m. Motion carried 5-0.
2021.06.23 - Work Session Minutes
2021.06.23 - Work Session MinutesMinutes of Work Session
June 23, 2021
The Board of Directors
Clarinda Community School District
A Work Session of the Board of Directors of Clarinda Community School District was held Wednesday, June 23, 2021, beginning at 4:00 PM in the Middle School Commons.
1. Call to Order
President Jones called the meeting to order at 4:04 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following Board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Discussion Concerning Roles
Harry Heiligenthal and LouAnn Gvist from the Iowa Association of School Board, and Kristy Latta district counsel from Ahlers and Cooney led the session. Discussion included
roles of the Board, superintendent, staff and community; Board’s legal authority; complaint forms and process; and following policies. The Board cannot get in the weeds and
deter the work of staff; they rely on staff to meet expectations in policies and handbooks. Day to day operations are under the superintendent. There is a balance of transparency
and confidentially with the Board. By law the Board has to protect and keep student and staff information confidential. By law the Board is charged to be judge and jury in
situations such as student expulsion and staff termination so they cannot be gathering or receiving information before a hearing. If too much information is known ahead of time,
the Board member needs to recuse themselves from the case. The Board works as a team, not individually, and in the public. On a five person board a quorum is three or more and
they cannot meet outside of scheduled meetings or informational postings. Complaint process, communication channels and those policies were discussed; complaints need to
start with the source and closest to the situation. Per policy the public cannot speak on items that are not on the Board meeting agendas.
5. Other
None
6. Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 6:11 p.m. Motion carried 5-0.