905.1 - Community Use of School District Facilities & Equipment

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays and waive or modify rental and personnel fees for events and activities that are in the interest of students and the public.

Requests for use of school facilities for activities other than educational purpose or intent of the district (which shall always have precedence) shall receive priority scheduling based on the following classifications based on a first come first served basis:

1. Class A: Meetings or activities for students, parents, and staff that are identified as tax exempt organizations which are affiliated with district programs, such as:

○ Parent Teacher Organizations

○ Booster Clubs

○ Local meetings of the Clarinda Education Association

○ Chamber of Commerce

○ Local Foundations

2. Class B: Programs or training activities sponsored by tax supported organizations, such as:

○ Lied Center

○ University and Community College educational programs

○ AEA educational activities

○ Emergency management programs

○ Government agencies (city, county, state, etc.)

○ Armed forces (other than recruitment)

○ Generally, public agencies and programs that do not charge an admission

3. Class C: Educational and recreational programs which are sponsored by tax exempt organizations, such as:

○ Staff recreational programs

○ Church programs

○ Civic organizations

○ Political meetings

○ Government sponsored meetings which the public is invited to attend

4. Class D: Fundraising activities and nonprofit meetings and activities sponsored by commercial groups and other non-tax exempt entities

Fee Classification:

The school board establishes the rental and personnel fees for use of district facilities. The following classifications shall be used to determine the appropriate fee:

Groups classified as Class A are exempt from all rental fees. They are also exempt from personnel fees for events that are scheduled within normal hours of operation. They shall be charged for personnel fees for events that occur outside normal hours of operation.
Groups classified as Class B are exempt from all rental fees but will be charged for necessary personnel fees.
Groups classified as Class C shall be charged rental and personnel fees.
Groups classified as Class D shall be charged rental and personnel fees.

Rental fees consist of the use of school facilities and equipment. Personnel fees consist of associated costs for school personnel as a result of facility use. All forms and associated fees shall be submitted to the High School Activity Director’s Office 24 hours in advance of the scheduled activity.

Entities that wish to use school district facilities or equipment must apply at the High School Activity Director’s Office. It is the responsibility of the administration to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the high school activity director to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special arrangements are made in advance with the superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

Legal Reference: Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11.

Cross Reference: 705.4 Expenditures for a Public Purpose
905.2 Nicotine/Tobacco-Free Environment

Initially Approved 03-08-1999
Last Reviewed 11-13-2024
Last Revision 02-25-2008

dawn@iowaschoo… Wed, 09/02/2020 - 11:48

905.1E1 - Facility Request Form

Clarinda Community Schools
Facility Request Form

User's Name: _____________________________________ Date:__________________

Phone:________________ Email:___________________

Date Requested:_________________

Facility Requested:__________________ Food/Beverage Sales: Yes No

Doors Unlocked: ________ AM/PM Until:__________ AM/PM

Special Needs:

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

----------------------------------------------------------------------------------------------------

(Below Info Filled Out by Administration)

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The reserving organization agrees to abide by the following instructions:

The area of the facility used will be cleaned by the User.
The use of tobacco or consumption of alcohol is prohibited on school property. Food and beverages are not allowed in certain areas of the building. All food and beverage sales shall be approved prior to signing the agreement.
Weapons of any sort are prohibited on school property.
The School administration has the right to refuse or revoke the reservation of the building.

____________________________________________________________________________

Please see Policy 905.1R3 Fee Schedule

Rental Fee:________ + Personnel Fee:______ = Total Fee_________

User

Name_____________________

Address___________________

City_________ State _____ Zip________

Phone__________________ Date_______

Signature___________________________

Administration

Name: Jake Lord

Position: Activities Director

School Phone: 712-542-5167

Email: jlord@clarindacsd.org

Date_______

Signature___________________________

dawn@iowaschoo… Wed, 09/02/2020 - 11:58

905.1E2 - Facility Use Agreement

CLARINDA COMMUNITY SCHOOL DISTRICT
FACILITY USE AGREEMENT

The undersigned (hereafter referred to as User) agrees:

The User has received a copy of the Clarinda Community School District’s (hereafter District) policies for use of the District’s facilities (reference board policy 905.1).
The User has read, understands, and agrees to abide by the rules for use of the District’s facilities.
The User agrees if the User fails to abide by the District’s policies for use of the District’s facilities, the User will be responsible for any damage to the District’s facilities, property, and/or contents.
The User agrees the User violates the rules of use of the District’s facilities and/or the District’s facility use agreement, the User’s use of the District’s facilities may be ended immediately and the User may not be permitted to use the District’s facilities in the future.

To the fullest extent permitted by law, the User agrees to protect, defend, indemnify, and hold harmless the District and its officers, employees, or agents from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees, occasioned by, arising out of, or resulting from any accident or other occurrence causing or inflicting injury or damage to any person or property, happening or done in, upon, or about the District’s premises, or due directly or indirectly to the use or occupancy of the District’s premises or any part thereof by the User or any person claiming through or under the User.

____ Liability Insurance Provided

____________________________________________________________________________
Name of Individual, Organization, and Title
(Please Print)

____________________________________________________________________________
Signature

___________________________
Date

*Adopted:

dawn@iowaschoo… Wed, 09/02/2020 - 11:57

905.1E3 - RESCINDED

905.1E3 - RESCINDED dawn@iowaschoo… Wed, 09/02/2020 - 11:55

905.1R1 - Community Use of School District Facilities & Equipment Regulation

1. Alcoholic beverages will not be brought to or consumed on school grounds.

2. Tobacco use is prohibited in school district facilities and on school district grounds, including in private vehicles.

3. A school district employee must be present while the school district facility or equipment is being used by an entity.

4. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.

5. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

6. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

nmckinnon@clar… Thu, 11/14/2024 - 13:27

905.1R2 - Use of School District Facilities & Sites and Fee Schedule

The following Fee Schedule shall serve as a guide to determine the appropriate fee for use of district facilities. The superintendent has the discretion to waive, set, and access fees for requests that do not fall into a specific class.

Class A
Groups classified as Class A are exempt from all rental fees. They are also exempt from personnel fees for events that are scheduled within normal hours of operation. They shall be charged for personnel fees for events that occur outside normal hours of operation. The Superintendent or designee will determine the rate of additional charges if necessary.

Class B
Groups classified as Class B are exempt from all rental fees but will be charged for necessary personnel fees. The Superintendent or designee will determine the rate of additional charges if necessary.

Class C
Groups classified as Class C shall be charged rental and personnel fees. The Superintendent or designee will determine the rate of additional charges if necessary.

Class D
Groups classified as Class D shall be charged rental and personnel fees. The Superintendent or designee will determine the rate of additional charges if necessary.

Personnel fees shall be a minimum of two (2) hours for each event.

Fee Schedule
Fee	Class A	Class B	Class C	Class D
Rental	Exempt	Exempt	$75	$75
Personnel	*Exempt or $30 per hour	$30 per hour	$40 per hour	$50 per hour

*Exemption applies to events held during normal hours of operation. The standard personnel fee ($30 per hour) shall be charged for events held outside of normal hours of operation.

dawn@iowaschoo… Wed, 09/02/2020 - 12:00

905.1R3 - Use of School District Facilities and Sites Fee Schedule

High School Auditorium

1. When used by a non-school related organization for the purpose of giving some show or entertainment where collections or admission charges are made, the fee shall be $200.00. This fee includes one dress rehearsal, necessary preparations and basic equipment for sound and lighting. In addition, the cost of custodial help will be paid by the organization. If additional rehearsals are required, a fee of $30.00 an hour will be charged.

$200.00 per event + $30.00 (Class B), $40.00 (Class C), $50.00 (Class D) an hour custodial fee

$30.00 an hour additional rehearsal time

2. When used by a local educational, civic, religious, patriotic, or service organization where no admission is charged or collection taken, and the performance is of such a nature that it will be of a definite educational, civic, or patriotic value to the entire community, a fee for custodial time will be charged, including set-up time, performance time, and clean-up time.

$30.00(Class B), $40.00 (Class C), $50.00 (Class D) an hour custodial fee

3. The District will furnish a basic sound system and general house lighting for any group using the auditorium.

4. Groups wanting to use the sound system lights panel in the auditorium will be assessed a fee for trained personnel to operate the units.

Gymnasiums

1. When any non-school related organization wishes to use the gymnasiums and admission is charged, the fee will be $200.00 per event. In addition, a custodial fee will be assessed.

$200.00 per event $30.00(Class B), $40.00 (Class C), $50.00 (Class D) an hour custodial fee

Athletic Field

1. When any non-school related organization wishes to use an athletic field and admission is charged, the fee may be $200.00 per event. There will be an additional custodial fee.

$200.00 per event + $30.00(Class B), $40.00 (Class C), $50.00 (Class D) an hour custodial fee

2. When any non-school related individuals or groups wish to use an athletic field and no admission fee is charged, there will be no charge unless lights are used. If lights are used, the fee will be $75.00.

nmckinnon@clar… Thu, 11/14/2024 - 13:35